Job Information
MyFlorida SENIOR CLERK - 60011359 in MACCLENNY, Florida
SENIOR CLERK - 60011359
Date: Jun 5, 2024
Location:
MACCLENNY, FL, US, 32063
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 830683
Agency: Children and Families
Working Title: SENIOR CLERK - 60011359
Pay Plan: Career Service
Position Number: 60011359
Salary: $32,760 - $36,036 Annually
Posting Closing Date: 07/10/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
The Florida Department of Children and Families (DCF) is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.
Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders .
Northeast Florida State Hospital (NEFSH) is a 613-bed, licensed mental health treatment facility that provides person-centered services to adults suffering from severe and persistent mental illness. The hospital, located in Macclenny, was established in 1959 and is the largest state operated civil treatment facility.
NORTHEAST FLORIDA STATE HOSPITAL IS A TOBACCO FREE FACILITY.
TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.
THIS IS AN ANTICIPATED VACANCY.
This is a highly responsible and professional position that will serve as a Senior Clerk at the Northeast Florida State Hospital. T his position will collaborate with each section within the state facilities and be required to use independent judgement, take initiative in carrying out duties and responsibilities and should be extraordinarily detail oriented.
Specific Duties and Responsibilities include:
This is independent production work supporting the Programming Services Staff. The duties of this position support and promote the NEFSH Long Term Strategic Objectives of Management Excellence and Customer Satisfaction by operating in conjunction with Treatment Excellence and Efficiency.
Prepares hiring packets (puts applications, contacts and schedules work samples and interviews), termination packets, reassignment packets, demotion packets, position descriptions, ensuring all forms are completed correctly and sent to HR Shared Services.
Maintains contact with employees on extended leave, coordinating usage of their leave time.
Maintains department employee files (personal information, certificates, evaluations, position descriptions, ensuring they are in proper order.
Purges files when necessary.
Creates new employee files, mailbox and Computer Access Request forms.
Updates employee directory and phone extension lists and sends extension list when updated.
Maintains department birthday list.
Assists with the Employee of the Quarter Board; maintains the leave and call-in board.
Maintains Quality Board with updated graphs monthly.
Prepares requested reports, takes minutes at department and supervisor meetings and distributes to all participants.
Documents are prepared accurately within established time frames.
Tracks employee assignments, sends reminders in the form of email or phone calls to ensure work is completed.
Sorts SIP notes monthly and sends to living area and Recovery Planning Department.
Coordinates ordering supplies, and forms.
Updates policy manuals, coordinates and schedules conference room.
Picks up department mail daily.
Prepares grade book audits for the Recovery Centers; creates audit sheets; tabulates scores; sends results to supervisors and Department Heads and tracks findings.
Answers phones and routes to proper staff.
Assists with answering door and assisting the People We Serve. Maintains copy machine and provides meter readings to vendor.
Assists staff with paper jams and calls for repairs when needed.
Prepares and submits travel reimbursement accurately; coordinates travel for supervisors and manager.
Performs other related duties as assigned.
Knowledge, Skills and Abilities required for the position:
Knowledge of general office procedures and practices.
Knowledge of correct grammar usage.
Knowledge of basic arithmetic.
Ability to prepare reports and correspondence.
Ability to plan, organize and coordinate work activities.
Ability to develop and implement office procedures.
Ability to follow instructions.
Ability to review data for accuracy and completeness.
Ability to perform basic arithmetical calculations.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
Minimum Qualifications:
Two years of secretarial or clerical work experience.
College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.
Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.
A high school diploma or its equivalent can substitute for one year of the required work experience.
Benefits of Working for the State of Florida:
Health insurance
Life insurance; $25,000 policy is free plus option to purchase additional life insurance
Dental, vision and supplemental insurance
Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com );
Nine paid holidays and one Personal Holiday each year;
Flexible Spending Accounts;
Opportunities for career advancement
Tuition waiver for public college courses
For a more complete list of benefits, visit www.mybenefits.myflorida.com .
DCF EMPLOYMENT DISCLOSURES
US CITIZEN REQUIREMENT Only US citizens and lawfully authorized alien workers will be hired.
SELECTIVE SERVICE SYSTEM REGISTRATION All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS). Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov .
RETIREE NOTICE If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement.
BACKGROUND SCREENING It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Nearest Major Market:Jacksonville