Job Information
Aston Carter Administrative Assistant in LOS ANGELES, California
Job Title: Administrative AssistantJob Description
Provide general administrative support. Research and prepare a wide variety of requests and process customer purchase orders against contractual agreements. Financial acumen of customer purchase orders and contracts, as well as invoice processing, are essential for this role.
Responsibilities
Produce, update, and provide support on MS documents, databases, and other departmental systems.
Utilize strong organizational skills and time management to be resourceful and proactive.
Prepare emails, reports, agendas, and meeting notes as needed.
Collect and organize data using pre-set tools, methods, and formats to generate standard reports.
Prepare required documents and track using a variety of applications such as Microsoft Office and other standard office software.
Understand data collection, processing, and protection rules and regulations to achieve compliance with organization objectives and applicable laws.
Schedule appointments, arrange meetings and conferences, and organize travel plans as needed.
Develop knowledge and understanding of the organization's policies and procedures and relevant regulatory codes to ensure adherence to those standards.
Support procurement activities.
Perform other duties as assigned.
Essential Skills
Clear and effective verbal communication skills.
Ability to plan, organize, and prioritize activities efficiently.
Knowledge of customer service principles and practices.
High School Diploma or GED.
3-5 years of relevant experience.
2-4 years of experience processing invoices and customer purchase orders.
Experience with ERP systems, with SAP being highly desired.
Additional Skills & Qualifications
Financial acumen related to customer purchase orders and contracts.
Proficiency in Microsoft Office and other standard office software.
Work Environment
The role involves working with various technologies and equipment, including ERP systems and Microsoft Office. The position may require scheduling appointments, arranging meetings and travel plans. The work environment adheres to organizational policies and regulatory codes to ensure compliance and operational efficiency.
Pay and Benefits
The pay range for this position is $25.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in LOS ANGELES,CA.
Application Deadline
This position is anticipated to close on Apr 6, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.