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HSB PROGRAM ANALYST (COMMUNITY PROGRAM SPECIALIST III)

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HSB PROGRAM ANALYST (COMMUNITY PROGRAM SPECIALIST III)

Salary

$34.89 - $47.42 Hourly

Location

City of Long Beach, CA

Job Type

Unclassified - Full-Time, Permanent

Job Number

HE24-115

Department

Health & Human Services - (UC)

Division

HE-HOMELESS-ADMIN OPS

Opening Date

09/10/2024

Closing Date

9/24/2024 11:59 PM Pacific

• Description

• Benefits

• Questions

DESCRIPTION

The City of Long Beach, Department of Health and Human Services is recruiting for one (1) unclassified, at-will, full-time Community Program Specialist III to serve as the Program Analyst in the Homeless Services Bureau. Reporting to the Homeless Administrative Services Coordinator, the program specialist oversees various grants in the Homeless Services Division, including ESG (program and fiscal), the Homeless Veterans Initiative, the Interjurisdictional Collaborative Program and the HOME applications. This position is located at Housing Authority building, 1500 Hughes Way, Long Beach, CA 90810.

EXAMPLES OF DUTIES

• Researches, analyzes, interprets, develops, and implements policies and procedures;

• Ensures compliance with regulations, including monitoring and interpreting of government regulations to ensure compliance for all grant-funded programs;

• Develops, reviews, and updates policies and operating procedures, creates and updates forms, and provides training to sub-recipients;

• Assist with grant renewals for the division;

• Generates reports, applications, documents, subcontract agreements, and other administrative materials for grants;

• Reviews data and performance management to ensure grant compliance and deliverables; monitors facilitates, and evaluates participant involvement in grant programs;

• Interfaces with funders to ensure compliance and maximization of grant funding;

• Develops and provides oversight for Requests for Proposals (RFPs) and contracting for grants, vendors, subcontractors, and other agencies as needed;

• Works with Development Services to prepare and update the Consolidated Plan and Annual Action Plan;

• Manages, updates, and maintains division documents;

• Leads efforts and reports assigned by City leadership;

• Other duties as assigned.

REQUIREMENTS TO FILE

EDUCATION:

• Bachelor's Degree in Public Health, Business Administration, Public Administration or a closely related field(Proof of education required).

• Professional experience beyond the minimum qualifications may be substituted for the required education on a year-for-year basis.

EXPERIENCE:

• A minimum of two (2) years of full-time professional experience in supervising contracts and grant administration and/or compliance.

• A Master’s Degree in Business, Public Administration, Public Health, or a closely related field from an accredited college or university may be substituted for up to one (1) year of the required professional experience.

ADDITIONAL REQUIREMENTS:

• Valid motor vehicle operator license.

• Required to obtain a California motor vehicle operator license within 6 months if out of state. DMV K4 driver license information report printout required during onboarding for California residents.

• Willingness to work overtime, weekends, and evenings

Desirable Qualifications:

• Master’s Degree in Public Health, Business Administration, Public Administration, or a closely related field.

• Three (3) years of full-time professional experience in supervising contracts and grant administration and/or compliance.

• Experience with Homeless Management Information System

• Bilingual skills (Khmer, Spanish, Tagalog, and/or Vietnamese)

• Excellent Interpersonal, written, and verbal communication skills

• Proficiency in the use of computers, including email, internet, and office productivity software (Microsoft, Word, Excel, Outlook, and PowerPoint).

Ability to:

• Learn, interpret, retain, and communicate technical and complex information, terminology, policies, and procedures related to grant programs and compliance;

• Research and analyze data using a systematic and logical approach;

• Communicate clearly and concisely, both orally and in writing;

• Understand and follow oral and written instructions and procedures;

• Maintain accurate records and files;

• Work independently and/or as part of a team;

• Work effectively with a wide variety of people by consistently exercising tact, good judgment, and a proactive, problem-solving focused communication style;

• Operate office equipment including computers, printers, and copiers as well as the word processing, spreadsheet, e-mail, database, and program-specific applications;

• Type and enter data accurately.

SELECTION PROCEDURE

This recruitment will close at 11:59 PM PST, on Tuesday, September 24, 2024 . T o be considered, applicants must submit a resume, cover letter, and proof of education (if qualifying with a degree) in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimumrequirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please call (562) 570-7915.

The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act.

The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified Applicant Appeal Process by visiting the Applicant Appeal Process (longbeach.gov) (https://www.longbeach.gov/hr/about-us/talent-acquisition/applicant-appeal-process/) .

The City of Long Beach intends to provide reasonable accommodations in accordance with theAmericans with Disabilities Actof 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7915.

For technical support with your governmentjobs.com application, please contact (855) 524-5627.

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally. As a permanent employee, you are eligible to receive fringe benefits that include:

· Medical and Dental Insurance

· Life Insurance

· Retirement Plan (P.E.R.S.)

· Paid Vacation, Personal Holidays and Sick Leave

· Deferred Compensation

· Credit Union Membership

· Free Bus Transportation (Long Beach Transit)

· Flexible Spending Accounts

· Free Employee Parking

· Paid Parental Leave*

*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

01

INSTRUCTIONS:The purpose of these supplemental questions is to derive more specific information about the qualifications of applicants for this position. Applicants must clearly demonstrate their qualifying experience. These questions will serve as the basis for qualifying candidates for advancement into the selection process. Do you understand the information in the statement above?

• Yes

• No

  02

  MINIMUM REQUIRMENTS TO FILEHave you graduated from an accredited college or university with a Bachelor's Degree in Public Health, Business Administration, Public Administration, or a closely related field? Professional relevant experience beyond the minimum qualifications may be substituted for the required education on a year-for-year basis.

• Yes. I have a a Bachelor's Degree in Public Health, Business Administration, Public Administration, or a closely related field.

• I do not have the required education BUT I have professional experience in a relevant field to substituted for education on a year-for-year basis.

• No. I do not have the required education or sufficient professional experience to be substituted for education on a year-for-year basis.

  03

  I understand that if qualifying with a college or university degree, I must attach proof of education such as a transcripts or copy of degree.

• Yes

• No

• Not applicable, not qualifying with a degree.

  04

  Do you have at least two (2) years of full-time professional experience in supervising contracts and grant administration and/or compliance.?A Master's Degree in Public Health, Business Administration, Public Administration, or a closely related field from an accredited college or university may be substituted for up to one (1) year of the required professional experience. (Proof of education required).

• Yes

• No

  05

  Do you have a valid motor vehicle operator license?

• Yes

• No

  06

  DESIRABLE QUALIFICATIONSDo you have a Master's degree in Public Health, Business Administration, Public Administration or closely related field?

• Yes

• No

  07

  Do you have three(3) years of full-time professional experience in supervising contracts and grants administration and/or compliance?

• Yes

• No

  08

  Do you have experience with Homeless Management Information Systems?

• Yes

• No

  09

  Please indicate whether or not you are bilingual in Spanish, Khmer, or Tagalog and/or Vietnamese

• Spanish

• Khmer

• Tagalog

• Vietnamese

• None of the above

  10

  REQUIRED ATTACHMENTS NOTICE:I understand that required documents, such as resumes, cover letters, degrees, transcripts, certificates, or licenses, must be uploaded to my online application in PDF format at the time of filing. I also understand that any proofs submitted must contain either my name or other identifying characteristic on the form, that proof of education for academic degrees must indicate degree conferral, and that proof of education for degrees or units outside the United States must include proof of educational equivalency.

• Yes

• No

  11

  The application process for this position requires that you attach: (1) a cover letter, (2) a resume, and (3) transcripts (unofficial, scanned copies accepted) all in PDF format. Did you attach all of these documents?

• Yes

• No

  12

  CERTIFICATION STATEMENT:I hereby certify that all information provided in my online application, including the Supplemental Questionnaire, is true and complete to the best of my knowledge. I acknowledge that the department may contact my current and past employers or educators to verify the information that I have provided in my application. I understand that any falsification or omission of material facts disqualifies me from further consideration for this recruitment. To certify the above statement, please type your full name below.

  Required Question

Agency

City of Long Beach

Department

Health & Human Services - (UC)

Address

2525 Grand Avenue

Long Beach, California, 90815

Phone

(562) 570-4102

Website

https://www.governmentjobs.com/careers/longbeach

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