Job Information
City of Long Beach COMMUNITY PROGRAM SPECIALIST II in Long Beach, California
COMMUNITY PROGRAM SPECIALIST II
Print (https://www.governmentjobs.com/careers/longbeach/jobs/newprint/4489088)
Apply
COMMUNITY PROGRAM SPECIALIST II
Salary
$31.56 - $42.86 Hourly
Location
City of Long Beach, CA
Job Type
Unclassified - Full-Time, Permanent
Job Number
HE24-076
Department
Health & Human Services - (UC)
Opening Date
05/06/2024
Closing Date
5/20/2024 11:59 PM Pacific
Description
Benefits
Questions
DESCRIPTION
The City of Long Beach, Department of Health and Human Services has an immediate opening for a full-time, unclassified, at-will Community Program Specialist II in the Homeless Services Bureau. This position will r eport to a Community Program Specialist V and is primarily located at Multi-Service Center at 1301 W. 12 th Street, Long Beach, CA 90813.
EXAMPLES OF DUTIES
Research, analyze, interpret, develop, and implement policies and procedures related to the administration of the CoC and ESG/ESG CARES Programs pursuant to the functions of a Unified Funding Agency;
Assist in purchasing research as well as input requisition for the grant; generate, validate, and correct grant invoice or bill;
Work collaboratively with program, contracts and procurement, data, and monitoring & compliance teams to monitor program performance and expenditures to ensure compliance and maximization of grant funding for CoC projects and provide technical assistance to service providers;
Participate in team meetings to review service outcomes, continuous quality improvements, and grant deliverables;
Coordinate with service providers to schedule on-site and virtual audits, obtain backup documentation, generate reports, and gather other information for City and its funders;
Ensure compliance with regulations of relevant government codes as they relate to the CoC Program including provisions defined in 24 CFR Part 578 – Continuum of Care Program, CA Government Code Section 54950 – Brown Act, and the Homeless Emergency Assistance and Rapid Transition to Housing (HEARTH) Act of 2009;
Develop, review, and update operating policies and procedures, create, and update forms;
Review, route, and track invoices for sub-recipients to be processed by accounting;
Provide assistance in the development and facilitation of RFPs and other procurements;
Create, review, and maintain service provider and program files and reports;
Support the evaluation of project performance and data quality;
Initiate and lead subcontracting processes for awarded projects and other responsibilities pertaining to grant regulations and city policies, business operations, and improving overall system performance;
Developing and maintaining content, public postings, and marketing materials via the City website, social media, email listings, newsletters, and other communication assets;
Preparing agendas, minutes, correspondence, orientations, and documentation for the CoC Board, General Membership, and Subcommittees and serve as an administrative liaison to those bodies;
Responsible for administration and communications related to CoC Board and subcommittees;
Provides oversight and coordination of the Homeless Services Advisory Committee and respective subcommittees;
Coordinates training opportunities and/or provides training for CoC subrecipients in accordance with written standards;
Responsible for tracking and reporting on CoC fiscal trends and alignment with CoC goals; and;
Performs other related duties as assigned.
REQUIREMENTS TO FILE
MINIMUM REQUIREMENTS:
Bachelor's Degree in Public Health , Social Work, Public Administration, or a closely related field. (Proof of education required).
Professional experience offering specific and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis.
One (1) year full-time professional experience providing supportive services in a human or social services program.
A Master’s Degree in Public Health , Social Work, Public Administration, or closely related field from an accredited college or university may be substituted for up to one (1) year of the required professional experience.(Proof of education required).
Valid motor vehicle operator license.
Required to obtain a California motor vehicle operator license within 6 months if out of state. DMV K4 driver license information report printout required during onboarding for California residents.
Willingness to work overtime, weekends, and evenings.
Ability to:
Learn, interpret, retain, and communicate technical and complex information, terminology, policies and procedures related to grant programs and compliance.
Research and analyze data using a systematic and logical approach.
Communicate clearly and concisely, both orally and in writing.
Understand and follow oral and written instructions and procedures.
Maintain accurate records and files.
Work independently and/or as part of a team.
Work effectively with a wide variety of people by consistently exercising tact, good judgment and a pro-active, problem-solving focused communication style.
Operate office equipment including computers, printers and copiers as well as the word processing, spreadsheet, e-mail, database and program specific applications. (e.g. Microsoft Word, Excel, Outlook, and PowerPoint)
Type and enter data accurately.
DESIRABLE QUALIFICATIONS:
Master’s Degree in Public Health, Social Work, Public Administration, or a closely related field.
2 years of experience providing supportive services (case management, clinical support) to diverse populations experiencing crisis.
Experience with Homeless Management Information System
Bilingual skills (Khmer, Spanish, Tagalog, and/or Vietnamese)
SUCCESSFUL CANDIDATE WILL DEMONSTRATE
Ability to work independently and as part of a team, be flexible, and manage multiple assignments in a dynamic and fast-paced environment.
Ability to implement equity principles in planning and implementation and a strong foundation in their use.
Excellent organizational skills and the ability to be detail oriented and forward thinking.
Ability to work effectively with a wide variety of people and populations by consistently exercising tact, good judgment, and a proactive, problem-solving focused style.
Ability to deescalate and resolve conflict effectively.
Effective interpersonal, written, and verbal communication skills.
Proficiency in the use of computers, including email, internet, and office productivity software (e.g., Microsoft Word, Excel, Teams, Sharepoint, etc.)
SELECTION PROCEDURE
This recruitment will close at 11:59 PM Pacific Time on Monday, May 20, 2024. To be considered, please submit an online application, including a cover letter and resume in PDF format. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please contact (562) 570-6927.
The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.
The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act . You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act
The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990 . I f a special accommodation is desired, or if you would like to request this information in an alternative format, please call ( 562) 570-6927.
For technical support with your governmentjobs.com application, please contact (855) 524-5627.
Employee Benefits
The City of Long Beach offers its employees opportunities to grow personally and professionally. As a permanent employee, you are eligible to receive fringe benefits that include:
· Medical and Dental Insurance
· Life Insurance
· Retirement Plan (P.E.R.S.)
· Paid Vacation, Personal Holidays and Sick Leave
· Deferred Compensation
· Credit Union Membership
· Free Bus Transportation (Long Beach Transit)
· Flexible Spending Accounts
· Free Employee Parking
· Paid Parental Leave*
*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).
01
INSTRUCTIONS:The purpose of these supplemental questions is to derive more specific information about the qualifications of applicants for this position. Applicants must clearly demonstrate their qualifying experience. These questions will serve as the basis for qualifying candidates for advancement into the the selection process. Do you understand the information in the statement above?
Yes
No
02
MINIMUM REQUIREMENTS:Have you graduated from an accredited college or university with a Bachelor's Degree in Public Health, Social Work, Public Administration, or a closely related field? Professional experience beyond the minimum qualifications may be substituted for the required education on a year-for-year basis.
Yes. I have a a Bachelor's Degree in Public Health, Social Work, Public Administration, or a closely related field.
I do not have the required education BUT I have professional experience offering specific and substantial preparation for the duties of the position to be substituted for education on a year-for-year basis.
No. I do not have the required education or sufficient professional experience offering specific and substantial preparation for the duties of the position to be substituted for education on a year-for-year basis.
03
I understand that if qualifying with a college or university degree, I must attach proof of education such as a transcripts or copy of degree.
Yes
No
04
Please select the highest level of education you have completed:
Master's or Professional Degree
Bachelor's Degree
Associate's Degree or equivalent certification
Some college credits
High School Diploma
I do not have a high school diploma
05
Please select the total amount of experience you have providing supportive services in a human or social services program.
6 or more years of experience
5 years of experience
4 years of experience
3 years of experience
2 years of experience
1 year of experience
Less than 1 year of experience
06
In 200 words or less, please describe your experience providing supportive services in a human or social services program.
07
Are you willing and able to work evenings, nights, weekends, holidays, and on-call during emergencies as needed?
Yes
No
08
Do you have a valid motor vehicle operator license?
Yes
No
09
DESIRABLE QUALIFICATIONS:Please select the total amount of experience you have providing supportive services (case management, clinical support) to diverse populations experiencing crisis.
4 or more years of experience
3 years of experience
2 years of experience
1 year of experience
Less than 1 year of experience
10
In 200 words or less, please describe your experience providing supportive services (case management, clinical support) to diverse populations experiencing crisis.
11
Do you have experience with Homeless Management Information System
Yes
No
12
In 200 words or less, please describe your experience with Homeless Management Information System
13
REQUIRED ATTACHMENTS NOTICE:I understand that required documents, such as resumes, cover letters, degrees, transcripts, certificates, or licenses, must be uploaded to my online application in PDF format at the time of filing. I also understand that any proofs submitted must contain either my name or other identifying characteristic on the form, that proof of education for academic degrees must indicate degree conferral, and that proof of education for degrees or units outside the United States must include proof of educational equivalency.
Yes
No
14
Applicants who do not meet the minimum requirements to file, including submission of all required attachments, will not be considered. The application process for this position requires that you attach: (1) a cover letter, (2) a resume and (3) proof of education (if qualifying with degree). Did you attach all of the required attachments?
Yes
No
15
CERTIFICATION STATEMENT:I hereby certify that all information provided in my online application, including the Supplemental Questionnaire, is true and complete to the best of my knowledge. I acknowledge that the department may contact my current and past employers or educators to verify the information that I have provided in my application. I understand that any falsification or omission of material facts disqualifies me from further consideration for this recruitment. To certify the above statement, please type your full name below.
Required Question
Agency
City of Long Beach
Department
Health & Human Services - (UC)
Address
2525 Grand Avenue
Long Beach, California, 90815
Phone
(562) 570-4102
Website
https://www.governmentjobs.com/careers/longbeach
Apply
Please verify your email addressVerify Email