Job Information
CBRE Project Coordinator in London, United Kingdom
Project Coordinator
Job ID
193325
Posted
18-Nov-2024
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Consulting, Project Management
Location(s)
London - England - United Kingdom of Great Britain and Northern Ireland
Position Purpose
A Project Administrator is required to support the Programme Management serving the client account within the EMEA Region. The role is based in London. The Project Administrator is responsible for the co-ordination and administration of project related processes and finances utilising CBRE’s Kahua Project Management System and database as the project management tracking tool.
Key Responsibilities
Understanding client needs and being able to support the programme managers when necessary
Administer and co-ordinate the setup, running and close out of all financial and non-financial project related matters
Database System administrator / manager of Kahua Project tool
Ability to manage quotes and create a project funding request through Kahua
Tracking of Project Funding requests and updates
Manage the life cycle of invoices, from requesting to seeing through to payment
Managing the project cash flows and risk associated with targets
Coordinate and prepare various Client reports and presentations as required
Coordinate with Client and CBRE Accounts Payable team
Coordinate and implement processes and procedures for the Variable PjM Team
Management of all documentation with vendor registration and support (both E1 and JDE)
Track and monitor daily milestone notifications to correct data in Kahua for KPI adherence
General project administration duties
Attend and take notes at internal and client meetings
Additional ad hoc tasks supporting the Programme Management Team
Assist the Programme Management team to prepare capital expenditure budgets and forecasts
Proactively be involved and assist the Programme Management team with the coordination of work, running smaller projects (in programme manager mode), communication with contractors and other key vendors etc.
Accountabilities
Receipting tracking of POs and associated invoices
Liaise with vendors to help ensuring monthly cashflow targets are met
To identify improvements and opportunities to the service provision
Provide ad hoc support to the Programme Management Team as a whole
To perform additional duties which may be required from time to time as required
Key Requirements
Essential Experience
Experience of working within a corporate office environment is required and within a financial institution would be beneficial
Understanding of the programme management process would be beneficial
Understanding of Project Management Software (Kahua and advantage)
Good numerical skills
Previous time spent in a face paced environment or a similar role would be ideal
Business Skills
Articulate, professional person
Excellent client relationship skills
Good organisational skills
Integrates well within the team and effectively building internal/external networks
Self-aware gap analysis – proactively seeks development and knows who to go to for guidance
Effective communication skills both written and verbal to ensure efficient communication with require audience
Prioritisation – understanding individual capacity, delivering on time, managing expectations (client, internal)
Ability to work independently with minimal supervision when necessary
Intermediate to advanced level in Microsoft Office applications
Excellent interpersonal skills, confident and experienced in dealing with people of all levels
Proactive and positive attitude with a calm and methodical approach to work
Ability to learn new tasks, systems and skills quickly
A ‘can do’ attitude
Technical Skills (Level One) Nice to have
Leadership
Managing People
Project Brief
Project Evaluation
Project Processes & Procedures
Project Administration
Risk Management
Contract Administration
Procurement & Tendering
Commercial management of construction
Construction technology and environmental services
Project Audit
EQUAL OPPORTUNITIES
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
ABOUT CBRE
CBRE is the world’s leading commercial real estate services firm with offices located around the globe. CBRE currently employs roughly 80,000 people worldwide, with 2,500 working in the UK. The Company’s core services include property sales, leasing and management, facilities and project management, investment management and, research and consulting. In central London, CBRE advises on more commercial property than any other adviser and across the United Kingdom with offices in Aberdeen, Birmingham, Bristol, Edinburgh, Glasgow, Jersey, Leeds, Liverpool, Manchester, and Southampton.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)