Think Beyond The Label Jobs

Description NOTE: The county anticipates hiring this position only as an Accounts Payable Specialist based on current budget. This position is eligible but not guaranteed for possible career progression in the future as outlined below:

Although the full salary range & potential role progression for this position is provided, appointments are typically made at or near the range minimum for an Accounts Payable Specialist.

The full salary range for the Accounts Payable Specialist is $20.47 - $30.68 per hour. Anticipated salary range is $20.47 - $25.58. The full salary range for the Senior Accounts Payable Specialist is $25.20 - $37.81. per hour. Accounts Payable Specialist: The Accounts Payable Specialist performs a variety of duties related to the preparation, processing and paying of invoices for all County departments and offices, including processing travel and business expense reimbursement requests and the County's purchasing card program and transactions, interpreting, and enforcing financial policies, and managing AP banking interactions involving about $200 million per year.

Senior Accounts Payable Specialist: The Senior Accounts Payable Specialist serves in a subject matter expert capacity for all County departments and offices as it relates to the processing and paying of all invoices. This position performs a variety of complex transactions related to the preparation, processing and paying of invoices, including processing travel and business expense reimbursement requests and the County's purchasing card program and transactions, interpreting, and enforcing financial policies, and managing AP banking interactions involving about $200 million per year.

Duties Accounts Payable Specialist: Coordinates the payment of AP invoices through a sophisticate ERP financial system (SAP) Accounts Payable system, reviewing AP invoices as entered by others and routed through automated workflow for completeness, accuracy and compliance with County financial policies and procedures and resolve any issues encountered whether technological, mathematical, procedural or human err Serves as a contact point for County's Purchasing Card and SUA programs, including issuing cards, handling transactional issues, reviewing coding and compliance, distributing for approval and posting monthly statements. Interprets and enforces financial policies per subject matter areas - particularly travel, business expense and purchasing card policies. Assists with establishing and implementing of accounting and internal control procedures and recommends improvements to financial processes regarding Accounts Payable and vendor setup and maintenance processes. Assists with SAP Accounts Payable Module troubleshooting, upgrades, and patches testing. Trains County staff, managers, directors and elected officials on Travel, in-Town Mileage and Business expense and accounts payable policies and procedures, including hands on training on SAP financial system as well as purchase card training for employees. Reviews and reconciles Travel and Business expense reimbursement submissions for accuracy, completeness and compliance with County procedures and policies. Approves compliant submissions and works with departments to resolves noncompliant submissions. Researches and responds timely to questions from vendors and from County departments regarding accounts payable, travel and business expenses and purchasing card related questions. Transmits positive pay files to bank and responsible for handling all noncompliant warrants with banks. Processes manual checks, issues voids, stops payments and reissues as needed and tracks and resolves stale dated warrants. Assists with year-end process to record invoices in the appropriate accounting period and in the preparation of 1099s. Serves as backup to the Finance Department reception desk, including answering phones, distributing mail, assisting visitors and timely checking in of responses to RFP's. Performs other duties as assigned. Skills, Abilities and Competencies: Working knowledge of accounting principles and accounts payable practices. Working knowledge of accounting office methods, practices, procedures and equipment. Ability to analyze financial transactions and research and resolve issues related to job and to vendor and department questions. Ability to use computerized accounts payable applications and personal computer software applications. Ability to prepare and maintain moderately complex accounts payable records, reports, and files. Ability to review and perform the work of accounts payable processors. Ability to communicate effectively, both orally and in writing. Ability to establish and maintain effective working relationships with department heads, supervisors, vendors and other employees. Senior Accounts Payable Specialist: Oversees the Accounts Payable process through the SAP ERP financial system, reviewing invoices and ensuring compliance with policies and procedures, serves as subject matter expert on the SAP Accounts Payable module, and troubleshoots and resolves issues arising from AP processing and/or the system, and upgrade/update system testing. Serves as primary contact point for County's Purchasing Card and SUA programs, including issuing cards, handling transactional issues, reviewing coding and compliance, reviewing uncollected payments weekly to ensure timely collection and extension of expiration dates if needed, reviewing transactions monthly to balance statement and distribution for approval and posting, creates payment requests, ensures timely ACH payment to bank, reviewing vendor requests and information to request corrections as ne Coordinates the electronic payment (EP) process, analyzes status transactions of electronic payment information, resends EP requests as