Job Information
State of Arkansas PROGRAM FISCAL MANAGER in Little Rock, Arkansas
PROGRAM FISCAL MANAGER
Date: Mar 3, 2025
Req ID: 47716
Location:
Little Rock, AR, US, 72201
Category: DEPT OF WORKFORCE SERVICES
Anticipated Starting Salary: $45,009.95
Position Number: 22178636
County: Pulaski
Anticipated Starting Salary: $45,009.95
Finance- Shared Services
Position Summary
The Department of Workforce Services (DWS) Program Operations Manager is responsible for managing the operations of specific DWS programs. This position is governed by state and federal laws and agency policy.
Education and Professional Work Experience
Minimum Qualifications
The formal education equivalent of a bachelor's degree in public administration, business administration or a related field; plus , three years of experience in program organization and administration including one year in a supervisory or leadership capacity.
Knowledge, Skills, and Abilities
Knowledge of supervisory practices and procedures.
Knowledge of state budget procedures.
Knowledge of specialized DWS program area practices and procedures.
Knowledge of state and federal laws regulating specialized DWS program areas.
Ability to plan, organize, and oversee the work of subordinates.
Ability to evaluate program effectiveness and modify as necessary.
Ability to interpret and apply federal and state laws and regulations.
Ability to prepare and present oral and written information and reports.
Ability to review written reports, recommend corrective action, and oversee compliance investigations.
Job Responsibilities and Expected Results
Supervises staff by interviewing and recommending for hire, assigning, and reviewing work, training new employees, and evaluating the performance of incumbents.
Calculates cash draws by program for administration and program funding.
Reviews and documents daily cash balances by fund.
Creates or approves wires.
Posts deposits to Treasury and records entries in AASIS.
Manages investments and posts recording entries.
Reconciles administration bank accounts.
Calculates year end federal receivables.
Recaps grant draws vs expenditures by program.
Coordinates with Budget Unit and other agency departments, as necessary, to obtain or provide up to date information related to drawing plans or cost allocations.
Provides information for monthly, quarterly and annual federal reporting to applicable units.
Key Responsibilities
Oversee real estate leases and renewals.
Supervise maintenance staff to ensure that repairs are done timely to local office facilities.
Enters monthly vehicle reports into SAVA for all DWS Divisions.
Ensures that vehicles are maintained properly on a regular schedule.
Supervise a small to medium size staff.
Other duties as assigned.
The mission of the Department of Commerce is to champion economic opportunities through strategic initiatives and an equitable regulatory environment that attracts and grows businesses, safeguards consumers, enhances workforce quality, and energizes our infrastructure, creating a better quality of life for all Arkansans.
Position Information
Class Code: A041C
Grade: GS08
FLSA Status: EXEMPT
Salary Range: $45,010.00 - $71,792.00
Summary
The Program Fiscal Manager is responsible for managing the fiscal activities of an agency program. This position is governed by state and federal laws and agency/institution policy.
Functions
Supervises a small to medium-sized professional and administrative support staff by interviewing and recommending for hire, assigning and reviewing work, training new employees, and evaluating the performance of incumbents. Develops and monitors budgets for program activities or grant proposals, reviews and approves expenditures, conducts research pertinent to assigned program activities, such as market development, laws and regulations, and data collection, to provide information for report development. Identifies needs and problems and conducts workshops or in-service training to address problems and issues, provide new information, and instruct in new procedures. Develops and implements guidelines, policies, and procedures for program development and coordinates program activities within the section and outside of the agency. Evaluates and monitors program effectiveness by reviewing pertinent documentation, consulting with staff, and making recommendations for any necessary changes. Develops and monitors federal grants used to fund special projects within the program by preparing grant proposals, establishing evaluation methods, and reviewing grants to ensure compliance. Prepares reports pertinent to specific program functions to provide information to upper-level management and program personnel. Provides technical assistance to staff and program personnel by gathering and processing information, providing consultations, and answering technical questions. Performs other duties as assigned.
Dimensions
None
Knowledge, Skills and Abilities
Knowledge of state and federal laws, regulations, and guidelines applicable to specialized program area. Knowledge of the principles and practices of organizational management. Knowledge of grants administration. Ability to plan, organize, and direct the work of lower-level supervisors and/or subordinates. Ability to analyze programs and recommend implementation methods or modifications. Ability to coordinate activities with other sections, agencies, services, and organizations. Ability to interpret and apply federal and state guidelines and regulations. Ability to provide technical assistance for equipment or service acquisitions and contract negotiations. Ability to plan, prepare, and present oral and written reports. Ability to develop and document complex technical and operational procedures.
Minimum Qualifications
The formal education equivalent of a bachelor's degree in public administration, business administration, or a related area; plus three years of experience in program organization and administration, including one year in a supervisory or leadership capacity. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Licenses
None
The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.
Nearest Major Market:Little Rock