Job Information
University of Kansas Executive Assistant in Lawrence, Kansas
30080BR
Job Title:
Executive Assistant
Department:
Social Welfare Administration
Primary Campus:
University of Kansas Lawrence Campus
Job Description:
75% Administrative Support to the Dean in Social Welfare : Provides support to the Dean as requested, including but not limited to:
Engaging in front line troubleshooting and problem solving for the Dean’s office
Reviewing, analyzing, and managing initial workflow of the Dean’s communications
Screening, prioritizing, composing and directing verbal contacts and correspondence for the Dean
Managing the Dean’s Outlook calendar and inboxes as needed
Managing the Dean’s travel and submission of all necessary documentation
Coordinating communication between the Dean’s office and faculty, staff, students, and constituents inside and outside of the School
Maintaining confidential personnel records for the Dean’s office
Conducting specific research projects as requested
Collecting, collating, editing, formatting data and content for reports
25% Project management : Provides administrative support to the School of Social Welfare, including but not limited to:
Planning, coordinating and executing administrative events, including faculty search arrangements
Managing consultant visits including assisting with travel and payment arrangements
Reviewing/analyzing enrollment and academic data, preparing reports as needed
Assisting with management of REDCap data collection and updates to keep the system relevant. This will track multiple administrative processes such as research activities, faculty merit and workload, startup and offer letter activities, and other data collection as deemed necessary
May provide leadership to student employees
Req ID (Ex: 10567BR) :
30080BR
Disclaimer:
The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.
Work Schedule:
Monday - Friday 8-5
FLSA Status:
Nonexempt
Contact Information to Applicants:
Elenor Crangle
ecrangle@ku.edu , 785-864-5201
Required Qualifications:
Bachelor’s degree and seven years of office experience or High School diploma or GED equivalency and 10 years of office experience, including experience in an executive office
Previous experience in managing data and in customer service, as indicated in application materials
Employee Class:
U-Unclassified Professional Staff
Advertised Salary Range:
$55,000 – $65,000
FTE:
1.0
Preferred Qualifications:
Previous experience working in a higher education setting with faculty and staff, as evidenced by employment history
Previous experience with project management, as evidenced in application materials
Previous experience researching and interpreting state and university guidelines, policies, and procedures, as evidenced in application materials
Previous experience with computer systems including proficiency in Microsoft Office products, as evidenced in application materials
Demonstrated organizational skills, as evidenced by application materials
Position Overview:
This is a 1.0 FTE appointment serving the School of Social Welfare at the University of Kansas, responsible for handling administrative tasks to support the Dean and the mission of the school.
The work in this position provides high-level administrative support to the Dean in the School. The work is determined daily by what is needed; flexibility is a must in this work. This position works independently and is part of supporting the School’s leadership team. We seek a motivated, detail-oriented team player with project management experience.
The KU SSW is committed to fostering a supportive educational environment for students, faculty, and staff.
Reg/Temp:
Regular
Application Review Begins:
01-Apr-2025
Anticipated Start Date:
21-Apr-2025
Additional Candidate Instruction:
In addition to the online application, the following documents are required to be considered for this position:
Cover letter describing how you meet the required and preferred qualifications
Resume
List of three (3) professional references
Only complete applications will be considered. Application review begins Tuesday, April 1, 2025. To ensure consideration, please apply prior to that date.
Job Family:
Administrative Support-KUL
Work Location Assignment:
On-Site