Think Beyond The Label Jobs

Job Overview:

The Project Coordinator is responsible for providing assistance with all construction projects within the Tahoe Keys including but not limited to generating RFP’s, filling out field checklists to keep logs and project reports, and working with the Maintenance Coordinator to ensure work orders are completed. Creating and following up on work orders, dispatching staff and business partners and assisting the Maintenance Manager with various projects.

Compensation: $26-27/hr

FirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client's property, the salary or wage will also be premised upon the client's directive. The base pay range is subject to change and may be modified in the future.

Your Responsibilities:

• Assist with all construction projects within the Tahoe Keys.
• Generate Requests for Proposals (RFPs) for construction projects.
• Fill out field checklists to maintain logs and project reports.
• Collaborate with the Maintenance Coordinator to ensure completion of work orders.
• Create and follow up on work orders.
• Dispatch staff and business partners for project tasks.
• Support the Maintenance Manager with various projects.
• Monitor and track progress of construction projects.
• Ensure compliance with project timelines and standards.
• Communicate effectively with team members and external partners.

ADDITIONAL DUTIES & RESPONSIBILITIES

• Listen to customer concerns that pertain to maintenance items.
• Create work orders for contractors and staff.
• Close completed work orders.
• Write letters/emails responding to members that wrote to the maintenance department.
• Track front yard landscape modifications.
• Assist Maintenance Manager with miscellaneous projects.
• Assist Maintenance Manager to compile information on accidents, work with insurance companies and give information to accounting clerk.
• Obtain insurance information in the event of an accident and work with staff and the insurance company until the claim is closed.
• Assist other Departments as needed

Skills & Qualifications:

• An ability to follow verbal and written directions, keep accurate records, fill out logs and journals, and perform administrative operational functions.

Education & Experience:

• High school diploma or equivalent.
• 2 years customer service experience.
• Knowledge of basic office procedures
• Microsoft Office proficiency
• Customer Service Oriented
• Excellent Verbal and Written Communication skills
• Follow-up and attention to detail
• Previous HOA experience is a plus but not required

Physical Requirements and Working Environment:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to lift 30 lbs.
• Ability to lift, push and move equipment and furniture.
• Must be able to sit and stand for extended periods of time.
• Talking and listening occur continuously in the process of communicating with clients, guests, supervisors, associates, and vendors.
• Must be able to communicate both on the phone and in person in order to resolve issues related to the business.
• Must have finger dexterity for typing/using a keyboard.
• Must be mobile enough to move around the office and during outside events; including walking on uneven surfaces and standing for long periods of time.
• Ability to work with inside and outside environmental elements (noise, weather, etc.).
• Ability to work around pool equipment and chemicals.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours over and above normal office hours will occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs.

Tools & Equipment Used:

• Office equipment; computers, printers, scanning, telephone, etc.

What We Offer:

• Medical, dental, and vision plans (full time and part time 30+ hours)
• Part time 20+ hours qualify for dental and vision
• 401K match
• Time off including vacation, sick, and company paid holidays
• Pet insurance available
• Verizon discount
• Tuition reimbursement
• Legal services
• Free emotional wellbeing and daily life assistance support for all associates
• Domestic partner coverage
• Health savings account
• Flexible spending account

About Us:

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.

Experience exceptional service with a fulfilling career in property management with FirstService Residential.

To learn more about our company and culture, please visit www.fsresidential.com/california

Disclaimer

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment with FirstService Residential are contingent upon a satisfactory background check.