Job Information
TEKsystems Part Time - Administrative Assistant in Laguna Hills, California
Work Environment
Working within one of the largest Medical Providers in Orange County
will be working with 4-6 people This is PART TIME.
Hours are Mo-Fr 9am-1pm
Job Description
• Works collaboratively with Director of Pastoral Care for all projects related to director's departmental, multi-disciplinary,
and health system responsibilities.
• Composes and types correspondence according to supervisor's direction, as well as, memos, forms, charts, tables,
records, reports, and other documents as requested from rough drafts or dictation. Proofreads and edits final draft
materials and submits to supervisor for signature.
• Complies data for administrative and statistical reports in an accurate manner and types these reports.
• Gathers appropriate data for the preparation and monitoring of department budgets and accounts.
• Coordinates calendar for director, as well as, scheduling of appointments, telephone communication, and
correspondence for the director.
• Updates and distributes necessary documents related to department (i.e., policies and procedures, staff meeting
minutes, address/birthday/disaster lists, staff assignments, etc.) as well as, distributing incoming mail to all staff.
• Coordinates departmental and multi-disciplinary conferences and meetings for department members. Makes
arrangements for rooms, food, equipment, etc. Completes necessary paperwork and prepares appropriate materials for
distribution. Includes coordinating with guest speaker, if necessary.
• Maintains secretarial files and a systematic record keeping systems for department activities in a complete, up-to-date
and accurate manner.
• Assesses, orders, and maintains necessary supplies for office and department.
• Responds to routine inquiries for information in an accurate and timely manner.
• Relays timely and accurate information to department members received through referrals, telephone calls, messages,
pagers, etc.
• Updates bulletin boards/information items for chaplains and pastoral volunteers.
• Assists staff chaplains with their special projects, as approved by director. Demonstrates the ability to assess/meet the
psychosocial and developmental age-related needs of the specific population served.
About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.