Think Beyond The Label Jobs

Required: * Associate\'s degree in accounting or closely related field, or equivalent education, training and experience * Valid driver\'s license and DMV records check * 2 years\' accounting or other relatable experience * Proficient with Microsoft Office Suite or related software * Knowledge of spreadsheets and accounting software * Knowledge of principles of accounting and audit practices * Excellent team skills, positive attitude and high ethical standards * Excellent written and verbal communication skills * Strong analytical and problem-solving skills * Task and detail oriented * Sense of urgency to adhere to deadlines * Trustworthy and has the ability to work with sensitive and confidential information * Excellent interpersonal and customer service skills * Pre-employment background and drug screen Summary: The Accounting/Administrative Specialist will ensure complete and systematic accounting records and disbursements in the company by performing a variety of complex administrative and bookkeeping tasks. Duties Include: * Greet and direct clients and visitors, answer phone calls and emails * Oversee daily office operations including: reception, daily deposits, cash/credit card receipts * Ensure timely process and payment of all invoices by verifying, coding and entering invoices into accounting system * Ensure timely collection of outstanding invoices * Enter, maintain, and/or process information in payroll system; information may include hourly rates, salaries, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information * Ensure proper processing of payroll deductions, benefits, and other deductions * Issue, or reissue, physical or replacement checks or direct deposits due to payroll adjustments or final discharge * Prepare and maintain various excel spreadsheets or inventories as assigned * Assist with accurately maintaining equipment inventory and filing personal property return annually * Work closely with bookkeeper360 staff to ensure bills/payroll are processed accurately and systems (BILL, Gusto, and Xero) are functioning properly * Assist with audits by preparing, collecting materials, and processing any required adjustments * Process license and registration renewals * Assist with creating and maintaining project files, contracts and required tax and lien paperwork * Prepare purchase orders * Order and maintain company office and shop supplies and/or equipment * Schedule equipment and supply deliveries, moves and pickups * Driving required for off-site meetings, bank deposits, supply, equipment and other order pick-up as needed * Complete credit applications for new accounts/vendors * Scan, copy, collate, and otherwise prepare reports for mailings, meetings, and other correspondence * Performs other duties as assigned