Job Information
Kilgore College Administrative Assistant III - Human Resources in Kilgore, Texas
Position summary:
This position is primarily responsible for data entry and file maintenance for employees. This position will have a significant amount of personal interaction with employees, applicants, and new hires. The position will be required to handle multiple tasks and be flexible around deadlines.
Position responsibilities:
Regular scheduled attendance on a Full-Time Basis. Excess hours may be required during peak periods
Accurate data entry of all information into KC systems
Answer phone calls and emails with radical hospitality
Effective use of the ERP Jenzabar EX system to maintain employee information, enter new hire data and pull reports necessary for job functions.
Onboard new employees and track employment process from start to finish
Process employee changes with required documentation
Maintains accurate records of active job openings and received applications; manages internal and external job postings.
Assist with the preparation of monthly, quarterly and annual reports including but not limited to CBM, Veteran Reporting, IPEDS, etc.
Assist in the new hire orientation as needed
Track KC volunteers and monitor volunteer program
Assist in preparation of employee communications including contracts, Paid Professional Assignment (PPA), and compensation letters
Assist with retention schedule for employee files and records in electronic and paper form
Coordinate Employee Service Awards
Manage HR Help Desk requests including Service Records/Verification of Employment, resolution of employee issues, and applicant questions.
General office tasks such as requisition submittal, ordering supplies, answering phones, filing and assistance with daily operations of the Department.
Serve on committees, including the Hospitality Committee
Other duties, as assigned
Minimum Position Requirements:
Associate's degree required, Bachelor's degree preferred. Three years of proven work-related experience in Human Resources or a similar business office environment.
Must have a proven history of reliability, accuracy and willingness to work as requested to ensure timely and accurate data entry and file maintenance.
Advanced and efficient knowledge and skills of computer applications Microsoft suite, Adobe, typing and data entry.
Must be able to work in a typical office environment.
Must be able to handle high workload and meet deadlines in a professional office
Must be organized, confidential, timely, tactful, detail-oriented, and even tempered.
Must have strong communication skills.
Supervisory Responsibilities:
0 Full-Time Direct Reports 0 Part-Time Direct Reports
Physical Demands and Work Environment:
Work is normally performed in a typical interior/office and classroom environment.
No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 15 pounds.
No or very limited exposure to physical risk.
Position responsibilities:
Provide resources for safe operation of units. Create and support workplace safety.
Benefits and Perks
36-hour work week for a healthy work life balance as well generous paid leave time.
Health, life, and income protection insurance are provided.
An excellent retirement program through the Teacher Retirement System.
Full Time employees have free use of the college’s recreational/fitness facilities.
Tuition scholarships are for the employee and dependent children.
Compensation for this 12-month position is $34,163
Kilgore College does not participate in the federal Social Security program. As a result, employees/retirees of the college are subject to the federal Windfall Elimination Provision (WEP) and possibly the Government Pension Offset (GPO) laws. For information on the WEP and the GPO, visit the Social Security Administration's website at http://www.ssa.gov/gpo-wep .
Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 6,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students’ holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically.
Vision Statement: We commit to be the higher education institution of choice in Northeast Texas.
Positions will remain open until filled. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees.
This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions.
Kilgore College is an equal opportunity and affirmative action institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran’s status or genetic information in its educational programs, employment policies or activities.
Know Your Rights Employment Notice
Employee Rights and Responsibilities Under the Family and Medical Leave Act
All positions are located in Kilgore, TX. No fully remote positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus.
All positions are considered security-sensitive and subject to a background check pre-employment.
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