Job Information
Telespazio Belgium Administrative Assistant (short-term contract) in Katwijk Aan Zee, Netherlands
Telespazio Belgium can count on almost 40 years of experience in Space Operations Service & Engineering activities.
We provide a significant contribution to the most major Space programs of the European Space Agency. Our core business is to work on the ground to build bridges into space, contributing to the success of ambitious missions.
Currently, we are looking for a highly enthusiastic Administrative Assistant (short-term contract) who will work for Telespazio Belgium, in the Netherlands.
Only candidates currently residing in the Netherlands will be considered for this specific position.
What is expected from you:
As part of Telespazio's team in our office in Katwijk, you will work with the Administrative Team in order to contribute to the overall success and growth of the company.
· Mission Management Support:
Coordinate and manage all aspects of business travel for employees, including flights, accommodations, transportation, and itineraries.
Ensure travel arrangements comply with company/client policies and budget constraints.
Assist in preparing travel documents, including travel insurance.
Support mission reimbursement calculation.
· Office Management:
Oversee daily office operations and ensure a smooth workflow.
Manage office supplies and inventory, placing orders as needed.
Maintain a clean and organized office environment.
Handle incoming and outgoing correspondence, including mail, email, and phone calls.
· HQ Administration Support:
Assist the HQ administrative processes with data entry, filing, and document management.
Prepare and distribute internal communications and memos.
What you offer:
Secondary education and professional training in administrative techniques or in secretarial-related activities;
Proactiveness and problem-solving attitude
Intermediate to advanced Excel skills is an asset
Ability to work in a changing environment, open-minded
Ability to interact with people at different levels leveraging the communication style according to the situation, the hierarchy, and the cultural environment.
Proficient in English, speaking Dutch is an asset.
What we offer:
30 days of paid leave per worked year, plus the days ESTEC is closed including public holidays (12 days) based on a 40-hour working week;
A good pension scheme with no personal contribution;
International work environment;
Commuting allowance
When:
Deadline to apply: ASAP
Expected starting date: ASAP
Where:
You will be working within our Telespazio Belgium offices in the Netherlands.
We look forward to receiving your application for this position!