Job Information
Kiewit Receptionist in Itasca, Illinois
Requisition ID: 172306
Job Level: Entry Level
Home District/Group: Eastern District
Department: Administration
Market: Transportation
Employment Type: Full Time
Position Overview
As a Receptionist for Kiewit, you will serve as the first point of contact for the district office and collaborate with various departmental teams to complete administrative tasks related to office events, meetings, and celebration planning, as well as other administrative tasks such as office inventory management, new hire assistance, document/report management, and more. This person should be motivated, willing to learn, possess exceptional written and verbal communication skills, and be proficient in various software systems such as MS Word, Teams, Excel, Share Point, and others.
District Overview
Kiewit’s Eastern District specializes in challenging heavy civil construction projects throughout the Northeast, including the metropolitan areas of New York, Chicago, Boston, and Washington DC. We are leaders in bridge, transit, foundation, tunnel, and water/wastewater construction while specializing in cast-in-place concrete, structural steel erection, earthwork, pile driving, and caissons. Kiewit’s Eastern District also has a large amount of work in the energy/power sector in various northeast locations. With our experienced and dedicated employees, extensive resources and in-depth market knowledge, the Eastern District can handle projects of any size.
Location
Itasca, IL
Responsibilities
Serve as the first point of contact and assistance for all employees, vendors, clients, and any other professionals who enter the office.
Sits in the front desk area and assist with employee and visitor sign-in and registration.
Update and maintain weekly company email distribution lists.
Assist with meeting preparation, scheduling, and other office coordination.
Complete preparations for new hires’ first days, such as assigned offices, welcome letters, and any other needed documents/supplies.
Sort mail and packages upon delivery.
Monitor office supply inventories and order supplies as needed.
Assist in managing seating charts.
Assist in the management of nonprofit giving activities for the office.
Provide support to the Area Office Controller for document preparation as necessary.
Order and distribute annual holiday gifts to office members.
Assist with annual district celebrations and other events (schedule coordination, preparation, set-up, ordering gifts, awards, etc.).
Order food/meals and other necessary supplies for meetings.
Provide back-up to the executive assistant of senior office leadership as needed.
Qualifications
High school diploma and at least 1 - 2 year(s) of applicable business administrative support and clerical experience. Previous experience in construction or engineering related fields a plus.
Proficient in Microsoft Office products including Word, Excel, PowerPoint, Visio, and Sharepoint.
Experience assisting in the preparation of meetings and other work-related events within a fast-paced office environment.
Able to work at a computer and look at a screen for long periods of time.
Ability to work sitting, standing, and move boxes up to 40 lbs.
Must be a positive, pro-active, strong team participant with the ability to maintain professionalism and confidentiality.
#LI-HW1
Other Requirements:
Regular, reliable attendance
Work productively and meet deadlines timely
Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
Work during normal operating hours to organize and complete work within given deadlines.
We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
Company: Kiewit