Job Information
Robert Half Executive Assistant in Indianapolis, Indiana
Description
We are in search of a Document Administrative Assistant Specialist to join our team based in INDIANAPOLIS, Indiana. This role involves providing comprehensive administrative support, which includes scheduling appointments, composing memos and emails, and researching and creating presentations. The successful candidate will also generate reports, assist on projects, and prepare and monitor invoices and expense reports. This role requires a high level of initiative, discretion, and excellent communication skills.
Responsibilities:
• Initiate and provide problem-solving and decision-making collaboration with leadership
• Set priorities and work within various timelines and deadlines
• Handle confidential information with discretion
• Follow oral and written instructions to perform a wide variety of administrative services
• Communicate effectively with all levels of personnel, the general public, and other government entities
• Assist in managing confidential documents and creating/maintaining monthly reports
• Attend staff meetings, taking notes, and transcribing the results
• Use MS Word and Microsoft Excel extensively to carry out tasks
• Utilize skills in catering, computer databases, and database management
Requirements • Proficiency in MS Word and Microsoft Excel is mandatory
• Experience in catering management would be an advantage
• Strong knowledge and understanding of computer databases
• Previous experience in database management would be beneficial
• Exceptional organizational and multi-tasking skills
• Excellent written and verbal communication skills
• Ability to manage confidential information discretely
• Proven experience working in a fast-paced environment
• Ability to handle multiple projects simultaneously
• Strong problem-solving skills and attention to detail
• Proactive and able to work independently
• Exceptional interpersonal skills, with the ability to build relationships at all levels
• Prior experience in an executive support role is desirable.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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