Job Information
The City of Houston ADMINISTRATIVE ASSISTANT in Houston, Texas
ADMINISTRATIVE ASSISTANT
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ADMINISTRATIVE ASSISTANT
Salary
$20.67 - $23.08 Hourly
Location
Houston
Job Type
Full Time
Job Number
34146
Department
Houston Health Department
Opening Date
06/18/2024
Closing Date
7/2/2024 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEW
APPLICATIONS ACCEPTED FROM: ALL PERSONS INTERESTED
PN: 34146
Division: Public Health Science and Surveillance/Environmental Health
Section: Division Office
Reporting Location: 8000 North Stadium Drive, 4th floor
Workdays & Hours: MONDAY – Friday 8:00 AM-5:00 PM *
*Subject to Change
DESCRIPTION OF DUTIES
Houston Health seeks a highly organized and detail oriented individual who has the ability to perform professional administrative functions related to the development and implementation of policies and procedures. The responsibilities for this position are as follow:
ESSENTIAL FUNCTIONS INCLUDE :
Calendar management and attends meetings on behalf of Assistant Director.
Interprets and implements basic rules, regulations, policies, and procedures in day-to-day department operations.
Investigates problems/potential problems by means of written and verbal communications; prepares findings and recommends solutions.
Drafts correspondence, reports, and other documents; proofs/edits documents for accuracy, content, and format.
Performs data entry and analysis.
Assists in the coordination of department staff services, such as personnel, purchasing, storekeeping, public relations, and office management.
Performs other duties as requested.
WORKING CONDITIONS
This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.
EXPERIENCE REQUIREMENTS
One (1) year of administrative experience is required.
Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
None.
PREFERENCES
Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED
Application review and/or interview. However, the Department may administer a skill assessment evaluation.
SAFETY IMPACT POSITION Yes
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
Pay Grade 17
SALARY INFORMATION
GRANT FUND POSITION
Grants & Special funded positions are dependent upon continued available funds. If funding is no longer available, employee may be laid off or transferred. Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-4888 .
If you need special services or accommodations, call ( 832-393-4888 ). (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627 .
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.
Benefits include:
• Medical
• Dental
• Vision
• Wellness
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 11 city holidays, plus one floating holiday
• Flexible schedules
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Healthcare Flexible Spending Account
For plan details, visit http://www.houstontx.gov/hr/benefits.html
01
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
Yes
No
02
Which of the following scenarios best describe your education and experience?
High School Diploma or GED AND at least five years of professional administrative work experience.
Associate degree in Business Administration, Liberal Arts, or a related field AND at least three years of professional administrative work experience.
Bachelor's degree (or higher) in Business Administration, Liberal Arts, or a related field AND at least 1year of professional administrative work experience.
None of the above
03
Please indicate your level of pro?ciency in Microsoft O?ce products (Word, Excel, PowerPoint, Outlook).
BEGINNER: Perform daily word processing tasks, enter, and correct data, modify a workbook, format a Worksheet, create a new e-mail message, checking e-mail.
INTERMEDIATE: Basic formatting and create a variety of templates, merges; manage table data, sort and ?lter merges, reply, forward, print and delete an e-mail message.
ADVANCED: Manage table data, sort and ?lter merges, advanced techniques for analyzing and manipulating data in Excel. delete e-mails from the Inbox, Sent Items and Deleted Items folders, Add, edit, move, and delete appointments on your calendar.
EXPERT: Produce table of contents, footnotes, endnotes, bookmarks, manage Macro commands, and create MS Excel
None of the above
04
Are you willing to work outside of normal business hours when required to meet a deadline?
Yes
No
05
Are you willing to work outside of your normal job duties to meet public health objectives during an emergency.
Yes
No
06
What forms of communication are you proficient in when providing external customer service? (Check all that apply)
Email
Phone
Face to Face / In Person
In writing
None of the above
07
Are you a current COH fulltime employee?
Yes
No
Required Question