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General Description POSTING TYPE: Open-competitive DEPARTMENT: Fleet Management HOURS: Full-time PREFERRED HIRING RANGE: $70,518 - $88,148/year FULL SALARY RANGE: $70,518 - $110,185/year (108 grade) LOCATION: Empire Maintenance Facility UNION: None CLOSE DATE: 4:30 p.m. on Friday, January 3, 2025 What You'll Do The Fleet Analyst Project Coordinator position is responsible for complex fleet analytics and coordination of Fleet projects including fixed assets, fuel management, fleet information systems, licensing, regulations, electric vehicle charging programs, parts administration, purchasing, contracts, vendor communication, training manual development and, general compliance issues. The position is also responsible for the day to day operations of assigned staff and is responsible for communication and scheduling of workload. Fleet services are provided to County departments and outside agencies. Work is performed under general supervision and is reviewed primarily in terms of results obtained. Position serves as the Fleet Supervisor in the absence of the Fleet Supervisor. Who We Are Dakota County is Minnesota s third largest county and home to more than 400,000 residents. Our motto is Be More and we strive every day to achieve excellence in public service, with a focus on four values: Service, Integrity, People, and Innovation. Dakota County aims to create an environment that is welcoming and inclusive of diverse people, backgrounds, and experiences. Our goal is to have a workforce that is reflective of the communities and individuals we serve. We promote an equitable and culturally aware work environment where everyone can be their authentic selves. Duties & Responsibilities These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions. Direct the day-to-day activities through scheduling and coordination of staff to ensure Department and County goals are met. This includes the direction of other staff provided, vendors and parties affected by over 800 vehicles and pieces of equipment in the County wide fleet and for non-County fleet customers through joint powers agreements. Provide direct supervision of staff including performance reviews and evaluations, discipline and training. Researches and identifies instructors and vendors to provide training on various topics for the Fleet group. Serves as the Fleet Supervisor in the absence of the Fleet Supervisor. Conducts complex analyses and/or studies regarding fleet key performance indicators, greenhouse gas emissions, electric vehicle charging stations, and various statistical reports. Monitors and Coordinates collection and reporting of Department of Homeland Security Tier II regulations. Prepare Request for Board Action (RBAs) and other information for the Dakota County Board of Commissioners. Fuel management duties include enforcing fuel only credit card procedures, keeping fuel inventory at required levels at 6 locations and managing the fuel islands computer systems, tanks and database through downloading transactions, modifying data, encoding keys and tracking fuel usage errors to ensure accurate data for County wide user departments and non-county customers as per joint powers agreements. Ensure compliance of regulations related to fuel storage, monitoring and reporting. Develop, track, and enforce contracts and purchase orders for fleet activities including specifications and solicitation of quotes and bids ensuring compliance with County purchasing policies. Assist in development of 5-year Fleet Capital Equipment Program. This includes delivery inspections of new units to identify needed improvements for safety, efficiency, and productivity modifications for the setup procedures. Ensures disposal method of replaced units follow county policy through trade in and/or auct on services. Management of fleets parts inventory that includes recommending parts room activities, establish inventory control by performing analysis to determine minimum stocking levels with optimum reorder points. Inspect parts and material deliveries to ensure that parts received are as ordered. Assign proper accounting codes for record keeping. Train staff on parts room procedures. Coordinate and track all on-road, off-road, recreational and boat licensing and registration to ensure compliance with state laws, to include licensing of undercover units for the Sheriff Office to ensure the safety of deputies involved in undercover activities. Develop a plan to ensure license tabs are purchased and applied within state timelines and meeting state regulations. Administer the fleet computer tracking system by monitoring and entering repair and equipment data to accurately track fleet activities and establish equipment life cycle costs. This includes working with the County fixed asset system to ensure compliance with policy and fleet related report generation for all County and Joint Powers Agreements user groups. Reporting duties will cover all systems including CFA fleet information database, OPW fuel database, Geotab telematics and Utilimarc fleet benchmarking. Design and develop complex word processing projects, Access databases, Excel spread sheets and various other complex forms of correspondence for County-wide user groups and non-county customers as per Joint Powers Agreements. Administer, develop and update fleet manuals that include but are not limited to Fleet Standard Operational Procedures, Fleet Information Systems, Fuel Management, Lockout Tagout Procedures, COOP and EOC plans for emergency operations. Order, catalog, and assist in purchasing County supplied tools needed for vehicle repair and maintenance. Providing instruction, training and execution of Fleet Project Specialist position duties as needed or assigned. Provide technical assistance to fleet staff in all fleet information systems. Track, and update fleet training certifications to ensure compliance and represent the groups interests in user feedback forums. Essential Functions: 1-12 Work Environment Must be able to perform the following in a complex ever changing work environment, on a daily basis: bending, turning/twisting, kneeling, climbing, reaching out, grasping, manipulating fingers and lifting 10 to 30 pounds frequently and 30 to 50 pounds occasionally. Exposures may include, but are not limited to changing weather conditions, dust, dirt, oil, grease, solvents, fumes, noise and all hazards associated with an equipment repair shop. Location & Schedule This is an in person position at our Empire Maintenance Facility in Empire, MN. Work is performed Monday through Friday during regular business hours (7:00 a.m. to 3:30 p.m.) Benefits Comprehensive and affordable medical, dental, vision, and other benefits Excellent work-life balance Generous paid time off (accrual rate starts at four weeks per year) Eleven paid holidays and one floating holiday each year Pension with a generous employer contribution Selection Process You submit an online application that includes supplemental questions We assign you a score based on your qualifications Top scoring candidates are referred to the hiring manager for interview consideration We conduct interviews and reference checks before extending an offer We extend an offer and conduct background checks