Job Information
Quinnipiac University Dean's Administrative Assistant, School of Computing & Engineering in Hamden, Connecticut
Overview: Quinnipiac University invites applicants for the position of Dean's Administrative Assistant in the School of Computing & Engineering. This position will provide high-level executive assistant support for the Dean of the School of Computing & Engineering as well as act as liaison between the school and other university offices.
About Quinnipiac: Quinnipiac is a private, coeducational, institution located 90 minutes north of New York City and two hours from Boston. The university enrolls 9,000 students in more than 130 degree programs through its Schools of Business, Communications, Education, Computing and Engineering, Health Sciences, Law, Medicine, Nursing and the College of Arts and Sciences. Quinnipiac is recognized by U.S. News & World Report and Princeton Review’s “The Best 388 Colleges.” The university is in the midst of program expansion and renewal for both traditional and adult learners, attraction of diverse communities, development of innovative corporate partnerships and construction of an ambitious set of capital projects. For more information, please visit qu.edu. Connect with Quinnipiac on Facebook, Instagram, YouTube, TikTok and X.
Responsibilities:
Maintain the efficient operation of the Dean’s office.
Review incoming mail for all appropriate distribution and action.
Attend meetings as needed for minute taking, transcribing and distribution.
Oversee the operation of the office of the Dean.
Maintain the Dean’s calendar as well as monitor the calendars of Associate and Assistant Deans.
Utilize University software to retrieve and maintain information, organizing and maintaining records for efficient retrieval.
Organize and maintain appropriate professional files related to faculty, staff and students.
Assist the Dean in monitoring the School’s budget. Process on-line requisitions, verifying availability of funds, verifying invoices and reconciling accounts. Responsible for payroll requisitions for Professionals in Residence and stipends to faculty and staff.
Coordinate School of Computing & Engineering’s Senior Award event and commencement preparation.
Maintain the confidentiality of faculty, staff and students with respect to personal, academic and related professional issues that are presented to the Dean’s office.
Supervise student workers.
Order office supplies, computer equipment, promotional supplies and items for special events as needed.
Arrange conferences, meetings and travel as required, notify participants, and arrange for all materials, food, facilities, technical equipment, budgets, travel arrangements and support functions. Work with staff to arrange logistics for site visits by accreditation visitors and coordinator arrangements. Assist with the organization, preparation and ordering for receptions, open houses, information session and other University events. Schedule and coordinate meetings inclusive of all related logistics.
Other duties as assigned.
Education Requirements:
High School Diploma or GED required.
Qualifications:
Prior experience in a senior level administrative role supporting high level faculty or executives.
Demonstrated technical skills with Microsoft Office Suite applications, including advanced proficiency in Word, Excel, and PowerPoint.
Proven proficiency in an administrative assistant role including proficiency in multiple calendaring programs with proven ability to manage complex calendars.
Strong problem solving, organizational and analytical skills.
Ability to work in a fast-paced and complex team environment with a positive attitude, with the ability to take initiative, maintain discretion and confidentiality and work with little supervision.
Exceptional interpersonal skills to deal with a wide variety of individuals.
Analytical ability to support the dean with budget management.
Demonstrated ability to work with diverse populations and a commitment to diversity and inclusion.
Special Instructions to Applicants:
TO APPLY:
Applications must be submitted electronically and include a resume, cover letter addressing how your experience supports the requirements of this position and Quinnipiac's commitment to diversity and inclusion, and contact information for three references on the application form.
Please note this is a Grade 6 position in the Clerical & Technical Union
The hourly rate is $25.97
Work week is 35 hours per week
This position requires the successful completion of a Microsoft Office skills test and background check
We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.
Quinnipiac University is an Equal Opportunity Employer.