Think Beyond The Label Jobs

*Job Title: *Payroll Coordinator

*Department: *Operations

*Reports To: *Operations Manager

*FLSA Status: *Exempt

*Approved By: *Chief Operations Officer

Approved Date: April 3, 2024

*Summary *Compiles payroll data and maintains payroll records. Tracks and prepares reports for financial activities related to payroll, such as workers' compensation, unemployment, and flexible spending accounts. Maintains benefit elections in the payroll system to ensure accurate wages. Assists in computing, classifying, recording, and/or verifying numerical data for use in maintaining accounting records. In conjunction with Human Resources advises and assists management and employees on employee payroll issues and concerns through communicating, interpreting, and recommending appropriate use of policies, procedures, and services. 

*Essential Duties and Responsibilities *include the following. Other duties may be assigned.

• Compiles and processes bi-weekly payroll after reviewing and auditing employee electronic timecards. Checks all employee electronic files, payroll submissions and payroll related reports for accuracy.
• Allocates wage expenses via spreadsheet to properly charge each department/property.
• Records changes affecting net wages such as exemptions, benefits, and direct deposits for each employee to update master payroll records; records new or changed pay rates in computerized master payroll records.
• Maintains company salary scale for proper administration, prepares compensation estimates for budgeting purposes and prepares annual compensation letters.
• Reviews reports from plan providers to verify accuracy and resolve differences.
• Identifies legal requirements and government reporting regulations with the assistance of outside legal counsel as necessary and ensures policies, procedures, and reporting are in compliance with federal and state law.
• Disburses vendor payments.
• Assist Operations Manager.

May additionally assist Finance Department with the following:

• May assist with credit card expense reconciliation and import data into accounting software program. 
• May assist with preparation of annual audit workpapers.
• May prepare minutes and mailings for the Finance Committee.

*Supervisory Responsibilities *This job has no supervisory responsibilities.

Requirements

::: {bind="html: Job.Requirements"} Competencies To perform the job successfully, an individual should demonstrate the following competencies:

Job Knowledge - Competent in required job skills and knowledge; Exhibits ability to learn and apply new skills; Keeps up with of current developments; Requires minimal supervision; Displays understanding of how job relates to others; Uses resources wisely.

Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Uses reason even when dealing with emotional topics.

Use of Technology/Equipment - Demonstrates required skills; Adapts to new technologies or equipment; Troubleshoots technological problems; Uses technology/equipment to increase productivity; Keeps technical skills up to date.

Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected event :::