Think Beyond The Label Jobs

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/6484593

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rAssistant Manager, Academic Department Support

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rLocation: Finance Service Team

rRegular/Temporary: Regular

rJob ID: 607878

rFull/Part Time: Full-Time

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r Workplace Culture

NAU aims to be the nation\'s preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.

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Special Information

• This position is posted as Assistant Manager, Academic Department Support, which is a working title. The NAU system title for this position is Assistant Manager, Finanical Administration
• This position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare.

Job Description

NAU\'s Reimbursement Process Support (RPS) department is seeking a dynamic and organized Reimbursement Processing Assistant Manager to join our team and support NAU\'s academic units. In this role, you will lead and mentor a team of Reimbursement Processing Support staff, ensuring efficient and accurate financial transactions. Your responsibilities will include coordinating reimbursement processes, analyzing financial data, and serving as the primary point of contact for travel and expense-related inquiries.

This position also coordinates and oversees the financial and finance-related transactions within assigned functional academic team to ensure proper prioritization, sequencing, and timing. Assembles and analyzes financial documents, data and transactions; and prepares statements and reports relating to assigned areas of responsibility. Acts as the primary point of contact for questions concerning university travel and expense reimbursement policy and processes for university faculty and staff and Reimbursement Processing Support (RPS) staff.

Training and Supervision - 60%

• Supervises Academic Travel Team Coordinators and Student Travel Specialist staff by assigning and coordinating work, setting daily and weekly priorities, managing performance and approving time.
• Serves as the primary point of contact for service recipients and departments as well as direct reports staff seeking day-to-day guidance on expense reimbursement and travel policy and business process.
• Answers finance-related questions, making judgement calls when appropriate, and escalating issues to department Manager as needed.
• Trains internal employees and assists in training service recipients on expense reimbursements and travel business processes and policies.
• Resolves escalated and complex finance-related questions and coordinates issues with Manager when appropriate.

Data and Case Management - 20%

• Utilizes the university\'s digital workflow management system, Employee Service Center (ServiceNow), to coordinate and assign financial and finance-related transactional work to RPS Coordinators & Specialists, including but not limited to: verification of appropriate case type, receipt of all required approvals, compliance with policy and processes, completeness of funding information and completeness of all transaction specific information and forms.
• Initiates and completes Travel Coordinator functions as back-up to Travel Coordinators, including but not limited to: booking travel accommodations, securing transportation, and purchasing conference/even registration, initiates and/or maintains travel related forms and documentation, etc.
• Coordinates Travel Advance (TA) and Zelle travel payments as back up to the Assistant Manager of Administrative Department Support, ensuring compliance with policy and business need, following each case thru completion.

Finance Management - 10%

• Reviews expense claim forms and support documentation for compliance with policy prior to initiation of expense reports as needed.
• Reviews, as backup, Travel Advances and Zelle payments to university travelers.
• Initiates journal entries and expense reports in PeopleSoft Financials as backup to staff.

Process Management - 5%

• In conjunction with department leadership, recommends and implements process improvements and new procedures to improve the efficiency and effectiveness of key functional transactions and processes.

Other - 5%

• Other duties as assigned.

Minimum Qualifications

• Bachelor\'s degree in accounting, finance, or related field or equivalent AND
• 1-2 years of experience in accounting or fiscal administration, OR
• Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Preferred Qualifications

Accounting