Job Information
State of Minnesota Office & Admin Specialist Int - Administrative Assistant to the Fergus Area College Foundation in Fergus Falls, Minnesota
Working Title: Administrative Assistant to the Fergus Area College Foundation
Job Class: Office and Administrative Specialist, Intermediate
Agency: Minnesota State
Job ID : 76109
Location : Fergus Falls
Telework Eligible : No
Full/Part Time : Part-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 05/25/2024
Closing Date : 06/17/2024
Hiring Agency/Seniority Unit : MN St Colleges & Universities
Division/Unit : MnSCU Mn State CTC Fergus Fall / MnSCU Mn State CTC FF Class
Appointment Type : Unlimited Part-time
Work Shift/Work Hours : Day Shift Monday-Wednesday 8:00AM - 5:00PM and Thursday 8:00AM - 3:00PM
Days of Work : Monday - Thursday
Travel Required : No
Salary Range: $19.57 - $25.95 / hourly; $40,862 - $54,184 / annually
Classified Status : Classified
Bargaining Unit/Union : 206-AFSCME
Work Area : Foundation
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Working under the direction of the Executive Director of Fergus Area College Foundation (FACF), this position is responsible for providing support to the Director, and FACF as assigned. This position also supports FACF Board of Directors. This position is responsible for preparing a variety of written correspondence, documents, reports, and financial records. Position requires self-direction, flexibility, ability to multi-task, and a strong interest in serving internal and external stakeholders.
Responsibilities
On a daily basis, live the mission, vision and values of M State to ensure a positive experience for all students and stakeholders. Service to M State students and stakeholders is a core component of the position and work responsibilities.
Provide administrative assistance to the Executive Director of the Fergus Area College Foundation, as assigned by the Director.
Assist with departmental fiscal monitoring.
Assist with Foundation donor management.
Serve as liaison between the Foundation Office/Executive Director, students and alumni requesting scholarship information and emergency grant assistance.
Assist with the daily monitoring and content of social media platforms and coordinate campus communications pertaining to the Fergus Area College Foundation.
Other duties as assigned; occasionally work late afternoon or evening for specific event or meeting.
Minimum Qualifications
Ability to implement administrative support practices and procedures;
Ability to communicate with internal and external stakeholders in a variety of formats;
Knowledge of standard computer software programs for word processing, spreadsheets, and databases, sufficient to create, modify, and protect files;
Ability to understand and apply oral and written instructions.
Preferred Qualifications
Associate degree;
Two (2) years administrative work experience;
Experience working with a 501(c)(3) non-profit organization;
Knowledge of fundraising and IRS laws and regulations regarding gift administration;
Experience with donor, financial and /or scholarship software such as QuickBooks;
High level of attention to detail, accuracy, able to execute work thoroughly and meticulously.
Physical Requirements
Maintain a stationary position for long periods of time;
Moving of light supplies and materials;
Incumbent must maintain a valid driver's license and insurance, OR have reliable transportation.
Additional Requirements
In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.