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Professional Aide/ Administrative Assistant

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Work type: Extension, Support Staff

Pay Grade:05

Major Administrative Unit / College:Michigan State University Extension

Department:Extension Children And Youth 10058941

Sub Area:AP- Professionals

Salary:18.00 per hour

Location: East Lansing

Categories: Temporary

Position Summary(Basic Job Function)

This is a temporary or an on-call position. Provides professional support. Responsibilities may include general business, science, medical, agricultural or other professional support functions. Term: Temps can work two (2) nine (9) month terms with a week break in service in between and at the end of the second term terminate for three (3) months or switch to an on-call. On-Call allowed to work 1039 hours in any twelve (12) month period.

Unit Position Summary

Michigan State University Extension is committed to fostering a welcoming and inclusive organization, which requires all staff to contribute towards a vision for success. Diversity, equity, and inclusion are central to our work, regardless of title or position within the organization. This means that all staff at MSU Extension are dedicated to the following:

• We work together to ensure that programming is delivered to diverse audiences, produces equitable impacts for all participants, and demonstrates partnership and inclusion for all groups.

• We embrace that it is everyone’s job to create a culture that promotes diversity, equity, inclusion and belonging.

• We ensure that every team member is prepared with the skills and resources to contribute to our welcoming and inclusive culture.

• We foster inclusion by recognizing and valuing diverse perspectives, skills, experiences, and work to create equal access to programming for communities.

• We commit to continuous learning for diversity, equity, and cultural competency, in order to achieve inclusive excellence.

• We understand that diversity, equity, and inclusion are essential elements to our work and are vital to the organizational culture and programmatic success of MSU Extension.

• We embrace a culture of understanding, coaching and feedback towards achieving a vision of success for the entire organization and its staff.

• Together we will achieve success and we commit to these goals in our work, continued education, and ongoing efforts.

Position Summary/Characteristic Duties:

• ADMINISTRATIVE SUPPORT: Performs direct administrative support to the director of the Michigan 4-H Foundation and supports all board and committee meetings. Schedules appointments, maintains calendars, coordinates meetings. Manages logistical information, collects all board meeting documents, prepares meeting packets and attends foundation board meetings and planning sessions.

• DATA ENTRY SUPPORT: Provides data entry support for the Michigan 4-H Foundation's donor database. Records gifts into the system, prepares bank deposits, performs mail merges and general donor correspondence as needed on behalf of the director.

• GENERAL OFFICE SUPPORT: Includes various clerical functions such as answering the phone, processing mail; photocopying, scanning and organizing office records and storage (including publication storage), maintaining electronic and paper files, and handling meeting/supply purchases, and other related clerical tasks.

• Other duties as assigned including supporting Michigan 4-H Foundation staff, board members and their assistants by providing information about the Michigan 4-H Foundation and its mission.

Desired Qualifications

• Understanding of and ability to implement Civil Rights principles and compliance standards.

• Ability to lift and carry educational materials, equipment, etc. up to 25 lbs.

• Ability to demonstrate sensitivity, knowledge, and use of appropriate approaches, skills and techniques, which reflect an understanding and awareness of social, cultural and economic diversity of the target population served.

• Effective oral and written communication skills.

• Proficiency in use of technology (e.g., web research, Zoom, Qualtrics, Microsoft Teams, Word, Excel, PowerPoint, Outlook for mail/calendaring, distance technology, etc.).

• Other skills and/or physical abilities required to perform duties of the position.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume, Cover Letter, 3 Professional References

Work Hours

STANDARD 8-5

Advertised: Apr 29, 2024 Eastern Daylight Time