Job Information
State of Colorado Purchasing Agent IV - Hybrid Working Arrangements in Denver Metro, Colorado
Purchasing Agent IV - Hybrid Working Arrangements
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Purchasing Agent IV - Hybrid Working Arrangements
Salary
$68,100.00 - $85,000.00 Annually
Location
Denver Metro, CO
Job Type
Full Time
Job Number
IHA 06552 06/11/2024
Department
Colorado Department of Human Services
Division
Financial Services
Opening Date
06/11/2024
Closing Date
6/28/2024 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
1575 Sherman St, 6th Floor, Denver CO 80203
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
cindy.kong@state.co.us
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This position is open to current Colorado residents only.
Please note: This recruitment may be used to fill multiple vacancies.
Remote Work/Hybrid: In office 2 days a week, Remote 3 days a week
1575 Sherman
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Description of Job
About this Unit:
The Procurement Division embodies: Serving the procurement needs of staff, clients, and committed individuals in support of the Department of Human Services mission, complying with state and federal laws that govern the expenditure of funds, improving and simplifying procurement procedures, committing to innovation and flexibility, dedicating our efforts to customer service, increasing the professionalism and expertise of the procurement staff and promoting ethical dealings with the business community throughout the state. The Division of Procurement, on behalf of the Department of Human Services, is dedicated to supporting our customer's need for Goods and Services. This website is intended to provide the most up-to-date information and forms for customers and vendors doing business with the State.
About this Position:
This position serves as the Staff Authority in the Cradle-To-Grave Procurement Process, with specific expertise relating to Requests for Applications and Grant Administration. Additionally, this position serves all DHS divisions with determinations regarding procurements for goods and/or services serving all offices and programs as necessary. The position also directly supports DHS in all areas of strategic sourcing in acquisition of goods and services and serves as a liaison between the N/C District office and external customers, including other state agencies, DPA Executive Office, State Controller's Office, and Attorney General's Office to ensure programmatic compliance with State, Department, and Division procurement, fiscal, warehouse/inventory, and procurement card requirements. The position: (1) provides solicitation management and guidance for development of solicitations including specifications, deliverables, managing documented quotes, invitations for bid, and request for proposals; (2) solves issues which may arise between contractors, vendors, and end users; and (3) assists the unit, divisions, and department with projects and special assignments on an as-needed basis. Position is responsible for the appropriate application of procurement code and rules, fiscal rules, and best practices during the solicitation and selection of contractors.
Assures compliance with Procurement Code and Rules, State Fiscal Rules, State Purchasing Office and State Controller policies, DHS purchasing best practices, and other applicable DHS policies and procedures that impact procurement. Purchase various commodities and services for DHS N/C District —in the form of Purchase Requisitions in excess of $10,000 and less than $250K.
Summary of Duties:
Soliciation Drafting and Facilitation:
Develops, reviews, publishes, facilitates, evaluates, and awards all solicitations to include documented quotations, invitation for bids, and request for proposals. In addition, develops and publishes requests for information as necessary.
Provides guidance and training on proper procurement practices related to requests for applications and grant administration. Training is provided to all DHS and Procurement staff. Assists Procurement Director with facilitating communication, training, and administration of processes throughout DHS.
Consults with other procurement officials (peers), program staff, Procurement staff, and vendors to assure that needs of the program are met and are compliant with law and rule.
Makes determinations and reviews sole-source purchase requests.
Utilizes the state’s solicitation distribution system(s) (currently CORE Vendor Self Service) to issue solicitation documents and monitors system activity at both the state and DHS levels.
Position receives and/or creates drafts of solicitation documents. Reviews and edits as necessary to assure specifications and statements of work are adequate, accurate, and consistent with law, rule, policy, and sound business decision-making. This includes use of alternative or expanded language to improve meaning, legality, and clarity of solicitations.
Provides guidance and determinations to all DHS staff, including Procurement staff, for purchases resulting for requests for applications and grant administration ensuring compliance with all related statutes and policies as well as state law, rules and policies that apply to technology-related procurements.
Purchasing Agent - Staff Authority for Request for Application Solicitations:
Position serves as the expert in the Cradle-To-Grave Procurement Process, and Staff Authority for Requests for Applications and Grant Administration. Responsible for the issuance of multiple types of solicitations, the meeting and explanation of requirements of the procurement process to various departments, the issuance of solicitation in CORE. Conducting evaluation meetings and creating the evaluation workbook/matrix and the selection process for awarding vendors.
Assures the department's purchasing activities are conducted appropriately and consistently with its Group II purchasing delegation. Applies knowledge of relevant laws, rules, policies, and procedures (both purchasing and fiscal) to assure compliance.
Develops, reviews, publishes, facilitates, evaluates, and awards solicitations to include documented quotes, requests for proposals, requests for applications and invitation for bids.
Provides technical guidance (specifically related to Requests for Applications) review, and input for other procurement officials (peers), program staff, Procurement staff, and vendors to assure that needs of the program are met and are compliant with law and rule.
Utilizes the state’s solicitation distribution system(s) (currently CORE Vendor Self Service) to issue solicitation documents and monitors system activity at both the state and DHS levels.
Maintains working knowledge regarding procurement systems to include the Colorado Operations Resource Engine (CORE).
Creates awards (purchase orders) in CORE.
Maintains active and archived files for purchasing records.
Conducts bid and proposal openings.
This position may be forwarded open record requests from the public. This person reviews known procedures and files and responds to the request accordingly.
Vendor Relations:
Develops and manages relationships with vendors.
Advises and counsels vendors on matters such as day-to-day purchases of the department, debriefings following the solicitation process (typically with non-awarded vendors), and generally how to conduct business with the state.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Option 1 (Minimum Qualifications)
Seven(7)years of professional experience in procurement (contract drafting, contract review, contract negotiation, contract management, governmental procurement code. etc
Please note: This experience must be clearly documented on your application and the supplemental questions must be answered.
Option 2 (Minimum Qualifications)
- Graduation from an accredited college or university with a bachelor's degree in Management, Business Administration, Finance, Procurement, Law or Public AdministrationAND Three (3) years of professional work experience in procurement (contract drafting, contract review, contract negotiation, contract management, governmental procurement code. etc)
Substitutions
A combination of work experience in the occupational field or specialized subject area of the work assigned to the job, which provided the same kind, amount, and level of knowledge acquired in the required education, may be substituted on a year-for year basis for the bachelor's degree.
A master's or doctorate degree from an accredited college or university in Management, Business Administration, Finance, Procurement, Law or Public Administration may be substituted for the experience on a year-for-year basis.
Definition of Professional Experience:Work that involves exercising discretion, analytical skill, judgment, and personal accountability, and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor's or higher degree with major study in or pertinent to the specialized field; and continuously studied to explore, extend, and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications and methods.
Preferred Qualifications
Preference will be given to candidates who demonstrate having greater depth of experience and knowledge related to procurement
Experience with legal and/ or contract writing
Certification in procurement by a nationally recognized organization
Preference will be given to candidates with public-sector and/or government procurement experience
Ability to adapt to both outdated technology and new, but perhaps imperfect technology.
A Juris Doctorate Degree
Highly Desirable Knowledge, Skills & Abilities
Strong attention to technical detail and accuracy
Ability to take initiative to solve problems in an innovative manner
Ability to negotiate mutually acceptable solutions and build consensus through give and take
Excellent communication skills, both written and oral
Ability to develop constructive and cooperative working relationships with others, and maintain them over time
Ability to derive logical conclusions from available information, utilizing a combination of judgment and formal guidance, in order to determine if departmental objectives have been met
Ability to set and prioritize workload, identify short- and long-term goals and develop strategies to achieve them, and coordinate with internal and external business partners
Conditions of Employment:
Standard Background – Name check, TRAILS, CMS and JBITS
Occasional travel, as needed, to facilities or other offices related to training and department requirements
Must have a current, valid Colorado Driver's license.
Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, (3) provide the employee number from the applicant’s prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS
APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative.
This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)
The Assessment Process
For additional recruiting questions, please contactcindykong@state.co.us.
(Benefits Section - For Permanent Positions Only)
About Us:
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
BenefitHub state employee discount program
Employee Wellness program MotivateMe
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
*Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .
Our Values:
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans .
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.
THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER
Toll Free Applicant Technical Support (https://cdhs.colorado.gov/information-for-job-applicants#technical-support)
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application?
Yes
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02
The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.
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I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)
03
If you are a current or former State of Colorado employee, please list your employee number (starts with 997...). Failure to provide this requested information may render your application incomplete, and you may no longer be considered for the position.
04
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.
05
A pre-employment criminal background check will be conducted as part of the selection process. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide the Colorado Department of Human Services Human Resources office with an official disposition of any charges. As a condition of employment, are you willing and able to submit to a background check if offered the position?
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No
06
This position requires the incumbent to travel independently throughout Colorado using personal transportation or a state vehicle. As a condition of employment, are you willing to travel in order to fulfill the duties of this position?
Yes
No
07
Please explain what relevant experience you may have in solicitation or scope of work review.
08
If you have any knowledge of the Colorado Procurement Code, the Fiscal Rules, or Office of State Controller Policies, please tell us about your level of experience in working with those rules. If you do not have that experience, please tell us about any experience you may have in applying rules or laws generally.
09
Please explain any experience you may have in leading solicitations, including evaluation teams. Please include any specific examples of challenging solicitations you have previously led and how they were successfully resolved.
10
Please explain any experience that you have in customer service, teaching, and/or training in your work- helping others through issues ideally while also helping them learn.
11
Why do you want this position?
12
Please describe why you think you'd be successful in this position.
Required Question
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