Job Information
Gensler Accounts Payable Specialist in Denver, Colorado
Your Role
Gensler's regional finance teams are an integral part of helping our 6,000+ design professionals serve clients and grow our practice across the world. We share their passion for making people's lives and businesses better through design, and we're looking for an entry-level Accounts Payable Specialist to join our team!
What You Will Do
General Overview Work closely with your internal clients - accounting team members, project accountants, finance leadership, and Gensler's staff Enter trade vendor invoices Enter and report daily cash received via lockbox, ACH/wires and live checks Other reporting, tasks, and special projects to be assigned as needed
Payables Accurately code & enter vendor and consultant invoices into Deltek Vision Resolve invoice discrepancies and handle vendor inquiries Review and reconcile Open AP Vouchers Process wires and ACH payments
Expense Reports Audit expense reports weekly Ensure employee expense reports meet company's guidelines Manage submitted expense reports in Deltek Vision to ensure reports are being reimbursed within 30-days of submission date Handle employee inquiries concerning expenses and expense advances Conduct expense report training for new hires
Timesheet Administration Send weekly reminders to staff to enter their hours into Deltek Vision Review timesheets to ensure hours and project numbers are entered appropriately Resolve timesheet discrepancies, which include manual labor transfers, missing comments & approval signatures Enter manual timesheets into Deltek Vision Conduct timesheet training for new hires Generate & review labor detail reports for overhead and marketing job numbers Cash Receipt Transactions - Enter and report daily cash received via lockbox, ACH/wires and live checks Handle cash receipt adjustments entries Work with Project Accountants on entering bad debt transactions Identify short & overpayments, and work with Project Accountants to resolve Review the AR aging report weekly to reconcile payment balances
Your Qualifications 1-2 years of related accounts payable experience Highly organized and detail-oriented A self-starter and also a great team player Not just comfortable with technology, but seeks ways to achieve better results through new technologies and processes Strong interpersonal skills with the ability to effectively engage different personality types Works well under pressure with multiple tasks and deadlines Good written and verbal communication skills Proficient in Excel, prior experience with Deltek Vision software preferred Excellent references who speak to the quality of your work and your personal contributions to business performance and organizational culture
**If the position is located in Los Angeles, CA/Newport Beach, CA/San Diego, CA/Denver, CO; the base salary will be estimated between $58,000 - $70,000 plus bonuses and benefits and contingent on relevant experience. For all other locations, the base salary range will be... For full info follow application link.
Gensler celebrates diversity and our commitment to creating an inclusive environment for our colleagues. We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. Women, minorities, individuals with disabil ties and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law. You may view our Pay Transparency Statement, your EEO rights under the law, and EEO is the law supplemental information on our website. Gensler shares the right to work and participates in the E-Verify program in certain locations, as required by law.
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