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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/11967288 Office Support Assistant - University of Illinois Extension

University of Illinois Extension Unit 13, Danville

WE TRANSFORM LIVES.

Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence.

Be a part of our story. Through learning partnerships that extend knowledge and change lives, University of Illinois Extension provides educational programs aimed at making life better, healthier, safer, and more profitable for individuals and their communities. Illinois Extension has operated continuously for more than 100 years connecting the citizens of Illinois to their land-grant university by providing educational programming around the state. University of Illinois Extension is based in the College of ACES and works with all colleges and units of the University of Illinois at Urbana-Champaign.

Job Summary

Works under general supervision to organize, coordinate, and perform a variety of clerical duties requiring knowledge of general office and university procedures and methods, the ability to operate a variety of office equipment and computer systems, such Microsoft Office and Quicken, and university-based software packages.

Duties & Responsibilities

• Performs clerical, minor book keeping, updating of volunteer unit data base and other office duties as directed by the County Director and/or the current Business Manager.
• Works with volunteers in a large diverse office in Champaign.
• Types and edits for errors final copies of Extension, educational material, newsletters and flyers.
• Receives visitors and answers telephones for staff; refers inquiries to appropriate persons or responds to calls for factual information.
• Collects and prepares routine statistical information concerning Extension programs (such as membership rolls, program evaluations, civil rights files and awards).
• Answers both oral and written inquiries, providing standard information related to various program areas, university policies, and office procedures.
• Composes and types letters of a routine, factual nature regarding Extension program areas.
• Makes meeting and other physical arrangements for conferences, tours, or workshops as directed.
• Maintains County mailing and email lists; adds and drops names from master lists.
• Maintains subject matter files of Extension pamphlets, brochures, newsletters, and related materials; provides materials to the public upon request.
• Maintains inventory of office supplies and prepares orders as needed.
• Is responsible for petty cash box and selling of publications out of the Extension office.
• Performs related duties as assigned.
• Complies with Affirmative Action/Equal Opportunity policies and guidelines in all aspects of Extension work.

Additional Physical Demands

To perform the functions of this position, the employee will be required to perform work both within an office and outside in the communities that are served and must have the capability to travel from one location to the other in a timely fashion. Employee is responsible for securing personal transportation. A valid driver\'s license is preferred. Some work will be required during evenings and/or weekends. When working, the employee may be exposed to a variety of environmental factors to include, but not limited to, hot or cold weather, exposure to noise and allergens, and neven ground. In performing the functions of this position, the employee may be subjected to various mental and physical demands as well to include, but not limited to, independently traveling to and performing work at different locations, ability to move, transfer and/or transport items that may occasionally weigh up to forty (40) pounds and frequently weigh up to twenty (20) pounds, and twisting, pushing and pulling movements. More detailed information regarding the functions of this position (including the physical, mental, and environmental requirements of the position) may be obtained from Human Resources for the College of Agricultural, Consumer and Environmental Sciences (ACES) by contacting hr@aces.illinois.edu.

Minimum Qualifications

High school diploma or equivalent.

Any one or combination totaling six (6) months from the categories below:

College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:

15 semester hours equals six (6) months

Work experience performing office/clerical activities, including use of computer systems.

Preferred Qualifications

Clerical and office environment experience

Knowledge, Skills and Abilities

Capacity to communicate both verbally and written with a wide va