Job Information
MyFlorida CONTRACT MANAGER SPECIALIST - 60067677 in CRAWFORDVILLE, Florida
CONTRACT MANAGER SPECIALIST - 60067677
Date: Jul 1, 2024
Location:
CRAWFORDVILLE, FL, US, 32327 MARIANNA, FL, US, 32448 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32303 MONTICELLO, FL, US, 32344 TALLAHASSEE, FL, US, 32309 MARIANNA, FL, US, 32447 TALLAHASSEE, FL, US, 32304 MARIANNA, FL, US, 32446 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32317
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 832505
Agency: Children and Families
Working Title: CONTRACT MANAGER SPECIALIST - 60067677
Pay Plan: Career Service
Position Number: 60067677
Salary: 45,000 - 57,000
Posting Closing Date: 07/14/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
Contract Manager Specialist
Department of Children and Families
Tallahassee, Florida
Open Competitive
THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN THE TALLAHASSEE OFFICE.
This is a full-time position working 40 hours per week.
Location: Centre of Tallahassee Building, 2415 N. Monroe Street, Suite 400 Tallahassee, FL 32303.
Regular business hours of operation are 8:00 AM to 5:00 PM EST, Monday - Friday.
Some travel may be required.
Current employees will be compensated in accordance with the DCF salary policy.
Job Description:
In this position, you will serve as a contract manager responsible for composing, coordinating, controlling, executing, and monitoring contractual agreements of multiple specialized contracts for the Office of Child & Family Well-Being. You will be responsible for enforcing the terms and conditions of all assigned contracts and will serve as a liaison between the Department and providers, as well as other agencies, and program offices.
How you will make an impact:
Contract management duties include developing contract documents, handling contract and amendment execution activities, facilitating meetings and negotiations with contractual providers, approval of contract deliverables and invoices, and handling the day-to-day oversight of assigned contracts.
Prepare contracts, amendments, renewals, and extensions as requested by the program area.
Manage assigned contracts to include the oversight and enforcement of contract terms and conditions.
Accurately develop and process all contract documents.
Monitor compliance of mandatory contract requirements.
Assist in the provision of technical assistance, guidance on contractual issues, and monitoring policies and procedures.
Responsible for records management including maintaining official files of record for assigned contracts, and documenting contract payments.
Perform contract monitoring for assigned contracts as well as participate on the cross-unit program monitoring team for contracted service providers. This includes review and approval of provider's contracted deliverables and imposes/monitors corrective action where necessary.
Assist in negotiations of contract terms and conditions, performing costs analyses of provider budgets.
Serve as single point of contact with service providers, ensuring positive provider relations.
Work to resolve issues timely and effectively.
Conduct site visits in accordance with monitoring requirements for each assigned contract to ensure service delivery.
Perform contract closeout duties, including contract evaluation and review and documentation of provider performance.
Assist in developing competitive solicitations in concert with applicable rules and statutes. When applicable, develop business cases and coordinate reviews with the Center for Efficient Government.
Review, approve, and process provider invoices. Maintain detailed expenditure schedule and update financial database(s).
Assist with identifying appropriate mechanisms for contracting and procurement.
Maintain official department contract records.
Responsible for using effective verbal and written communications including preparing correspondence and reports.
Performing related duties as required.
Knowledge, Skills and Abilities:
Knowledge of basic management principles.
Knowledge of principles and processes involved in business and organizational planning, coordination, and execution.
Knowledge of methods for compiling, analyzing, and evaluating data.
Knowledge of government accounting systems.
Knowledge of state and department contracting procedures and requirements.
Knowledge of quality assurance techniques.
Knowledge of problem-solving techniques.
Knowledge of computer software including applications such as Microsoft Excel, Word, PowerPoint, etc.
Skill in writing and preparing operational procedures and project reports.
Skill in understanding and applying laws, rules, regulations, policies, and procedures.
Ability to plan, organize, and coordinate work assignments.
Ability to determine work priorities and ensure proper completion of work assignments.
Ability to formulate policies and procedures.
Ability to understand and apply applicable rules, regulations, policies, and procedures.
Ability to conduct fact-finding research.
Ability to produce written work products that display a high level of competence and job knowledge.
Ability to compile data from various sources, organize data into a logical format, and make oral presentations.
Ability to utilize problem-solving techniques.
Ability to communicate effectively both verbally and in writing.
Ability to establish and maintain effective working relationships with others.
Ability to work independently.
MINIMUM REQUIREMENTS: TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.
Currently a Florida Certified Contract Manager (FCCM) or held an FCCM certificate within the last five years.
A minimum of one (1) year of contract management experience.
Knowledge of Florida Statutes and Rules governing procurement and contract management.
Preferred Qualifications:
Two plus (2+) years of contract management, procurement, or purchasing experience
Bachelor's degree from an accredited college or university.
Currently a Florida Certified Contract Negotiator (FCCN) or held an FCCN certificate within the last five years.
Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits. For a more complete list of benefits, visit www.mybenefits.myflorida.com .
To better understand the value of the benefits package offered, please visit our Total Compensation Estimator at: State of Florida Total Compensation Estimator (myflorida.com) (https://compcalculator.myflorida.com/)
Growth Opportunities:
With 12,000 employees across the state DCF promotes opportunities and training for all. Our jobs are among the most challenging, complex, and difficult in State government. They are also among the most rewarding. All employees are encouraged to take advantage of available Department opportunities for advancement and professional development.
Where you will work:
Florida is the only state that borders both the Atlantic Ocean and the Gulf of Mexico. In other words, no matter where you land in Florida, you’re never more than 60 miles from a body of saltwater. (https://www.visitflorida.com/en-us/travel-ideas/10-florida-facts.html#::text=It) And if the beach isn’t your scene, there are 175 state parks to explore! Meanwhile, Floridians hail from a wide range of backgrounds, cultures, ethnicities, and walks of life, making it an incredibly diverse melting pot that many residents and visitors to Florida love. The Sunshine State is a great place to live and work – Come join our team!
About Department of Children and Families:
Mission: The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.
Vision: We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families. In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families.
Values: A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable. We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results. Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication. High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve.
To learn more please visit https://www.myflfamilies.com/ .
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.
The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures.
We hire only U.S. citizens and lawfully authorized alien workers.
Participation in the State of Florida Direct Deposit Program is required as a condition of employment per F.S. 110.113, and enrollment must be completed within the first 30 calendar days of your appointment.
SELECTIVE SERVICE: Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov .
BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S.
No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Nearest Major Market:Tallahassee