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Department: Financial Services Department Division: Finance Closing Date:10/27/2024 11:59 PM Mountain

Summary: This position provides financial support to County departments and offices with a variety of financial duties, including departmental accounts payable or receivable, reconciling, and reporting. Uses a variety of State and County financial systems. This position is part of the Accounts Payable & Receivable Coordinator career progression series, which includes Associate Accounts Payable & Receivable Coordinator, Accounts Payable & Receivable Coordinator, and Senior Accounts Payable & Receivable Coordinator. An employee is eligible to advance to the next position within the series when the employee has met the criteria for advancement as notated within the job description and has received a recommendation from the Hiring Au

Essential Duties/Responsibilities:

-Performs routine accounts payable or accounts receivable duties based on functional area assignment. Performs data entry into various County and State financial systems, ensuring accuracy. -Identifies the types of payments received and credits the proper accounts; updates County and State financial systems and generates receipts as needed. ---Prepares deposits according to established procedures. Contacts clients and reviews needed documentation for proper payments. -Coordinates with departments and prepares documents for purchasing materials, labor, and services, ensuring accuracy of purchase orders and budget assignments. -Prepares financial documents and forms, such as requisitions, purchase orders, and invoices; coordinates with appropriate staff and clients as needed. -Organizes and verifies financial documents for accuracy; processes invoices for payment as needed. -Reviews and reconciles encumbrances and expenditures as well as vendor and P-card statements as assigned. -Conducts research in financial systems and reconciles accounts as needed. -Provides financial reports according to departmental needs. -Assists as needed with other areas to meet processing deadlines. -Processes 1099 tax code information for vendor accounting. -Provides support to Financial Services staff as needed. -Requests setup of address book vendors. -Performs other duties as required.

Qualifications Knowledge, Skills & Abilities:

-Basic knowledge of accounting methods, forms, and techniques; ability to understand accounting records and procedures and apply proper accounting procedures. -Working knowledge of Microsoft Office, specifically Word, Excel, and Outlook. -Ability to maintain confidentiality. -Ability to cross-train and learn all functions contained within the Accounts Payable and/or Accounts Receivable Team. -Ability to communicate and work effectively with co-workers, other county personnel, other agencies, and the public. Ability to provide excellent customer service. -Ability to efficiently plan, schedule, and organize. -Ability to assess situations and make prudent and appropriate decisions; ability to apply conflict resolution and problem-solving skills. -Ability to complete the Accounts Payable or Accounts Receivable Cross-Training Matrix based on area of assignment. -Maintain regular and punctual attendance.

See full job description here: https://www.governmentjobs.com/careers/elpasocountyco/jobs/469971 8/associate-accounts-payable-receivable-coordinator?pagetype=jobOpportunitiesJo