Job Information
El Paso County Accounts Payable & Receivable Supervisor in Colorado Springs, Colorado
Accounts Payable & Receivable Supervisor
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Accounts Payable & Receivable Supervisor
Salary
$71,420.00 - $107,180.00 Annually
Location
Colorado Springs, CO
Job Type
Full-Time
Job Number
2400359
Department
Financial Services - Finance
Opening Date
06/28/2024
Closing Date
7/3/2024 11:59 PM Mountain
Description
Benefits
Questions
Need more information on completing a job application? See the EPC Application process here (https://admin.elpasoco.com/human-resources/#ApplicationProcess) .
Job Summary
Open to Financial Services Employees only
Are you ready to advance your career within our organization? We are looking for an experienced internal candidate to become our next Accounts Payable & Receivable Supervisor. In this role, you will lead and mentor a dedicated team, ensuring compliance with state and federal accounting systems, managing audits, and driving improvements in financial processes. Your expertise in governmental accounting and IRS regulations will be key to maintaining excellence in our financial operations. This is your chance to step up and make a significant impact while continuing to grow with us. APPLY NOW!!!
Hiring Range: $75,000.00 - $87,100.00 annually (salary to be commensurate with qualifications)
This position has an anticipated work schedule of Monday – Friday, 8:00am – 4:30pm, subject to change. Under FLSA guidelines, this position is non-exempt.
This position is responsible for supervising the Accounts Payable and Accounts Receivable sections of the Finance Division of the Financial Services Department, including the Department of Human Services (DHS) State and Federal accounting systems. Oversees and performs accounting functions to ensure compliance with regulations, policies, and procedures. Oversees the maintenance of all records and functions related to area of assignment. Works closely and communicates verbally and in writing with others in the Financial Services Department.
Essential Duties/Responsibilities
Provides supervision, guidance, training, and mentorship to assigned Accounts Receivable and Accounts Payable staff. Conducts performance evaluations and motivates employees to achieve peak productivity and performance; participates in the hiring and disciplinary process.
Oversees and manages daily cash receipt listings and monthly audits of State and County accounts receivable reports; reviews and approves general ledger accounts receivable transactions in State and County financial systems to ensure accuracy and reconciliation of coding.
Responsible for recommending and implementing processes and procedures to leadership to improve effectiveness of accounts receivable and accounts payable functions.
Coordinates and ensures timely cooperation and response with various Local, State, and Federal auditors. Coordinates audit site visits, retrieval of files and records, and written status reports.
Maintains County and State program knowledge by participating in relevant trainings, workshops, and meetings.
Advises and trains County staff as necessary to ensure compliance with accounting policies and procedures.
Works with other supervisors within Financial Services to ensure complete cross-training of supervisory responsibilities.
Ensures all documents requiring signature approval are followed up on and approved.
Interprets State and County policies, rules, regulations, and procedures for proper coding of expenditures to ensure accuracy for audits and maximum reimbursement from funding sources.
Provides final reviews of 1099 tax code information for vendor accounting records.
Ensures payment eligibility based on IRS regulations and guidelines.
Coordinates finance-related Colorado Open Record Act (CORA) requests.
Performs other duties as assigned.
Supervision Exercised:This classification requires supervising and monitoring performance for a regular group of employees or unit(s) including providing input on hiring/disciplinary action and work objectives/ effectiveness, performance evaluations, and realigning work as needed. A first-line or second-line supervisor typically performs these tasks.
Supervision Received:Receives administrative supervision. This classification typically performs job duties and resolves conflict according to their own judgment and initiatives, requesting supervisory assistance only when necessary. Special projects are managed with little oversight, and assignments may be reviewed upon completion. Performance reviewed periodically.
Qualifications
Knowledge, Skills & Abilities
Knowledge of governmental accounting processes and procedures, including governmental standards, use of Federal funds, and familiarity with current Generally Accepted Accounting Principles (GAAP).
Knowledge of IRS guidelines and regulations.
Working knowledge of computerized accounting systems and practices.
Working knowledge of Microsoft Office programs, including Word, Excel, and Outlook.
Strong analytical skills to interpret and evaluate various methodologies and associated data.
Must possess strong attention to detail and initiative, with the ability to determine appropriate workflow and to complete all tasks within deadlines.
Ability to lead, manage, and train others; ability to objectively review, evaluate, and document the performance of employees.
Ability to work, meet goals and deadlines, and lead the team with minimal supervision; ability to deal effectively with pressure and ambiguity.
Ability to maintain confidentiality.
Ability to handle difficult situations in a respectful and professional manner.
Ability to communicate effectively both verbally and in writing; ability to work effectively with employees, management, other County staff, and the public. Ability to provide excellent customer service.
Ability to operate standard office equipment such as computers, printers, copiers, calculators, and telephone.
Maintain regular and punctual attendance.
Required Education & Experience
High school diploma or equivalent education.
Five years of professional accounts payable or accounts receivable experience.
Associate’s degree in a related field may substitute for one year of the required experience.
Bachelor’s degree in a related field may substitute for two years of the required experience.
Professional-level experience working with financial accounting software.
Supervisory or demonstrated leadership experience.
Preferred Education & Experience
Associate’s degree or higher in business with a concentration in accounting or related field.
Governmental accounting experience.
Pre-Employment Requirements
- Must pass conditional post offer background investigation and drug screen.
Work Conditions
Duties are performed primarily in an office and remote work environment dependent upon Department discretion and business needs.
The classification specification above is intended to represent only the key areas of responsibilities and minimum qualifications; specific job assignments, duties, education, experience, licenses/certifications, and environmental conditions will vary depending on the needs of the department/office and the particular assignment. Changes to this document may only be made by a member of the Human Resources Department.
VISION
El Paso County will be a trusted regional leader known for excellence in county service delivery.
PURPOSE
We provide essential public services to the Pikes Peak Region in support of our residents, businesses, and communities, enhancing the freedom for all to thrive.
El Paso County is an E-Verify and Equal Opportunity Employer.
El Paso County adheres to Federal drug screening guidelines and requires a pre-employment drug screen.