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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/11817146 Department

Provost University Research Administration

About the Department

University Research Administration has the responsibility to review and provide institutional endorsement for all proposals to federal and other external sponsors (excluding gifts), assuring compliance with University policies and sponsor terms and conditions. URA is the institutional authority for the negotiation and acceptance of financial support or other contractually-binding obligations in the form of a contract, grant, or agreement, including material transfer agreements and clinical trials.

Job Summary

As an integral member of a small team, the Project Manager will support the activities, initiatives, and goals of University Research Administration through the timely management of projects and assignments across a robust portfolio, communicating status updates as needed.

The Project Manager, reporting to the AVP, Research Administration, will oversee detailed work, planning and project management related to the production of URA activities across all URA Teams as articulated below, typically dividing their time between efforts in URA Outreach, University-wide research initiatives, and URA administration and support. To accomplish this, they will need to develop and execute comprehensive project plans, propose innovative ideas, and strengthen relationships with a wide range of internal and external stakeholders.

URA Outreach efforts include; the production of two annual URA All-Hands Meetings; production of Leadership Team Meetings; as well as regular Brown Bag/Training events and other seasonal staff appreciation events.

University-wide research initiatives include: staffing key stakeholder groups including the Research Administration Leadership Committee and newly formed Research Policy Committee; and other initiatives that arise involving staff from across campus.

URA administration and support include; development and maintenance of URA Leadership SharePoint site and other URA-wide resources and policies; staff meetings, documents minutes and attendance; drafts agendas and prepares briefings and other relevant materials in collaboration with the URA Senior Business Administrator.

The job coordinates non-technical (not information technology or construction related) projects from conception to completion. Assists with the assembly of teams and the development of detailed work plans, schedules, project estimates, resource plans, and status reports using straightforward problem solving skills.

Responsibilities

Primary responsibilities to execute the above portfolio include:

• Project manage Research Administration Leadership Committee related work products and other related governance groups/programs.
• Prepare clear workplans, timelines, agendas and materials as needed.
• Develop URA Leadership Sharepoint for office-wide goal planning and operations.
• Producing reports and maintains impeccable documentation, including policies, handbooks, and onboarding materials for URA Leadership.
• Develop and manage project plans from conception through implementation, in collaboration with URA Leadership Team and key stakeholders.
• Plan and staff working group meetings and related events.
• Coordinating the logistics of all meeting production-a virtual, hybrid, and in-person-including space, technology, security, catering, and staffing as may be needed or required.
• Communicating with key stakeholders and collaborators, including serving as the primary liaison for event production contacts.
• Perform administrative duties necessary to fulfill above responsibilities.
• Serving as primary back-up to the URA Senior Business Administrator.
• Assisting ith special projects as assigned by the AVP.
• Taking on other duties as required of a small team.
• Coordinates events, researches logistics, assists with planning and preparing presentations, event outreach, and post-event write ups.
• Assists with other administrative projects as needed and acquire higher level guidance and skills.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

• Bachelor\'s degree.

Experience:

Minimum 5 years of experience in project management, project plan development and implementation, and stakeholder engagement.

Demonstrated ability to developing research policy and materials for an informed, general audience.

Experienc