Job Information
Invenergy Payment Run Senior Specialist, Accounts Payable in Chicago, Illinois
Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.
Job Description
As a Payment Run Senior Specialist, Accounts Payable, you will be primarily responsible for performing accounts payable activities related to the issuance of multiple payment runs each week, including but not limited to, processing of all automated payment runs, processing of supplier invoices and landowner payments within the Oracle ERP system, ensuring the accuracy, timeliness, and integrity of the financial data entered. This role will serve as a resource to the entire Accounts Payable (AP) Team for guidance in proper execution of their activities related to payment issuance and will support all groups within the company as it relates to ensuring proper and timely processing of payments. This role will also be responsible for communicating with suppliers and internal stakeholders regarding any account discrepancies and ensuring resolution of any reconciling items is achieved and appropriately adjusted within the proper systems. This position is based out of our downtown Chicago, IL office and will report to the Manager, Accounts Payable.
Responsibilities
Execute multiple payment runs each week to ensure timely payment of all invoices.
Coordinate communications with Treasury to ensure all payments are appropriately approved for issuance
Execute adhoc and emergency payments as required
Serve as a resource to the AP Team and to the business for knowledge/information on proper processes and procedures for execution of the entire payment process.
Ensure adherence to company/departmental policies and procedures related to invoice processing and payment issuance
Process supplier invoices and payments in accordance company policy and within the terms of supplier contracts
Provide highest level of customer support for both internal and external clients by effectively responding to all inquiries related to invoices and/or payments.
Research, reconcile, and clear any discrepancies on a timely basis by working with other business units, external suppliers, and within the A/P Team to resolve issues preventing processing and/or payment of invoices.
Collaborate with internal and external business partners to expedite the resolution of issues pertaining to payments.
Monitor AP Pipefy-AP Payment Requests, file storage and AP Portal submissions throughout the day to ensure timely processing of payment requests and assist the AP Manager in tracking required activities necessary to meet the requirements.
Ensure proper approvals and supporting documentation have been received and appropriately recorded prior to processing any invoices or payments.
Actively contribute to the month-end closing processes to ensure a timely month-end close.
Develop and maintain process documentation related to the end-to-end payment issuance process.
Identify opportunities for improved process/policies and partner with the AP Manager to develop solutions and lead projects.
Serve as a point of escalation for issues related to the payment file.
Investigate failed payments within banking portal to ensure timely corrective action(s) are taken to resolve and ensure failure is not repeated.
Continue to learn and adapt to changes in the environment, policies, and processes and serve as a resource/example to the team of proper AP transaction execution.
Print manual checks as needed and distribute to requestor.
Participate in any team ad hoc projects or miscellaneous duties as assigned.
Minimum Required Skills
High School Diploma or GED
3+ years of experience in a high volume, fast paced accounts payable environment.
Experience with the purchase order to invoice payment process.
Proficient in Microsoft Office, with exceptional knowledge of Excel and Word.
Detailed knowledge of IRS form W-9.
Eligible to work in the United States without the need for employer visa sponsorship now or in the future.
Experienced in dealing with highly complex companies with multiple subsidiaries that have significant impacts on coding and payment processes.
Preferred Skills
5+ years of experience with responsibilities listed to the above.
Experience with Oracle Cloud ERP is preferred, but not required.
Working knowledge of accounting software packages.
Ability to work with minimal supervision.
Excellent organizational skills with the ability to manage multiple priorities and accomplish all assignments in a timely manner.
Demonstrate strong verbal and written communication with the ability to communicate effectively with suppliers and employees and all levels of an organization.
Responsible, dependable and possessing an exceptional work ethic.
Strong coordination/organization skills with attentiveness to timelines.
Strong interpersonal skills – able to work effectively in a team environment.
Benefits
Eligible for medical, dental, vision, 401(k), bonus, paid time off, etc.
Invenergy LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.