Job Information
Illinois Department of Children & Family Services Office Coordinator Opt. 2- Administrative Secretary in Chicago, Illinois
This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12012837
Location:
Chicago, IL, US, 60616
Job Requisition ID:[39101]{lang="en-US" careersite-propertyid="customfield2"}
Agency:Department of Children and Family Services
Title:Office Coordinator Opt. 2- Administrative Secretary
Supervisor:Cindy Mills\ Closing Date/Time:07/11/2024\ Salary:Anticipated Starting Salary \$3971/month (Effective 7/1/24); Full Salary Range \$3971-\$5243/month\ Job Type:Salaried\ County:Cook\ Number of Vacancies:1\ Plan/BU:RC014
PUC #:90683273
REQ #: 39101
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this positionMUSTapply electronically through theillinois.jobs2web.com{target="blank" rel="noopener"}website. State of Illinois employees should click the link near the top left to apply through theSuccessFactors{target="blank" rel="noopener"}employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Position Summary
Under direction, performs technical, administrative secretarial and office support functions; conducts special projects and studies utilizing various data; makes independent decisions requiring knowledge of rules and interpretations of management policies concerning various programs; responds to inquiries requiring general knowledge of management policies concerning various programs; prepares and keyboards a variety of confidential correspondence; organizes and maintains filing systems; reviews court of claims complaints and work to resolve discrepancies; receives, sorts, and reads incoming mail.
Job Responsibilities
- Performs technical, administrative secretarial and office support functions, including confidential matters
- Prepares and keyboards a variety of confidential correspondence for administration to agency staff, clients,\ professionals, and community agencies outside the Department for purposes of information and clarification of\ DCFS rules and procedures
- Schedules appointments for administrative staff with supervisory staff
- Serves as timekeeper
- Receives, sorts, and reads incoming mail for administrator, making notations if needed
- Reviews court of claims complaints and works to resolve discrepancies
- Prepares personnel transaction forms for all staff
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated\ above