Job Information
Beth Israel Lahey Health Senior Materials Management IS Administrator in Charlestown, Massachusetts
Job Type: Regular
Time Type: Full time
Work Shift: Day (United States of America)
FLSA Status: Exempt
When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.
Represents Beth Israel Lahey Health MMIS Supply chain functions in the implementation and training of Inventory and Purchasing systems, including the Workday Materials Management System and GHX EDI. Manages the item master file data and procedures to ensure that required information is accurately and securely maintained. Provides responsive information in the form of reports and statistical presentations to management and others with authorized access. Implements new programs and systems using product and usage data to support all business and functional areas. Provides day-to-day guidance and direction for all resources assigned to Supply Chain and Purchasing in regards to information systems and inventory control functions. Acts as the lead resource and provides guidance to the MMIS administrator.
Job Description:
Essential Duties & Responsibilities including but not limited to:
Co-lead, with the Director of Purchasing, the implementation, Maintenance and monitoring of the Purchasing and Inventory Control software systems which will best meet the needs of these functions and be in the best strategic interest to the institution.
Manages the MMIS Workday system reporting to the Director of Purchasing, keeping team members informed, motivated and enthusiastic during technical delays and informational delays in other business areas.
Acts as a direct liaison between the Purchasing department for the Workday Supply Chain system as well as the business owners for all Beth Israel Lahey Health inventories.
Respond to Senior Management, CPD, Purchasing, Finance and clinical and hospital manager requests for information by designing/creating processes and reports, producing some on request and some on automatic schedule.
Participate in the budget process by researching supply records to identify misappropriated dollars and assisting managers in requisition adjustments to charges.
Maintain the security of Workday Materials management system by assigning and ongoing review of appropriate passwords to all users.
Submit requests to the Director of Purchasing for updates and hardware modifications to the Workday materials management system.
Participate as a member of the Purchasing team on a variety of MMIS and non-MMIS programs and issues.
Sets up and Trains new staff system wide in the use of the Workday materials management information system. Communicates changes and updates to all system users.
Acts as the MMIS Lead and provides leadership and guidance to the MMIS administrator
Along with MMIS Administrator is directly responsible for the following:
Create and add new items to WD
Adding GTIN barcodes in WD for Epic
Adding new users to Workday
Adding / Updating Manufacturers
Check for unprocessed carts
Check for unprocessed requisitions
Duplicate item consolidation
EPIC & PICIS Interface file error correction
Fax failure from Merkur
Flag item in item master as 'inventory'
GHX boarding vendors for PO
GHX Exceptions UOM and Part #
GHX PO Failures
Inactivate items in WD
Interface info for EPIC
Interface info for Pyxis
Item master maintenance
Item vendor priority modifying
Moving items from one vendor to another
Workday process runs to 'no success' or 'error'
PO won’t dispatch
PO won’t print
Premier Scrubbed Data
Query -creating or modifying
Running Component interfaces (CI) for Item adds / mass update pricing / interface info etc.
Searching for open 'ValueLink Buyer' POs
Sourcing Errors
Testing
User needs assistance using WD
Upgrades /Integrations for Workday
- Along with MMIS administrator will provide assistance with the following:
Adding / Removing items from PAR locations
Approving replenishment req
Chartfields on PO's
Closing/Cancelling Open Inventory POs
Closing/Cancelling Open ValueLink POs
Computer, OS, or browser related issues
Contracts (tier, price, activation, etc)
Cost accounting
Crossing products (old to new) for conversions
Dispatching POs
Epic issues / billing
Excel / Word / PowerPoint issues
GHX Exceptions- pricing and rejections
Inventory item location/ min/max inactivate etc
Item master price updates
Match exception resolution (running printing formatting) / Document Status
New item # requests
OBIA Oracle Business Intelligence
Order status (where's my stuff? Why didn’t it come in?)
PO price update
PO UOM update
Price 'Loading'
Pyxis load/unload & par levels
Pyxis triggers
Receiving
Requisition missing info / Sourcing Error
Running public querys for others
Saving requisitions for others
Unconfirmed POs
Updating Vendor Master (address / fax & phone # / account #)
User can’t login to WD
Validating data (pricing, contract, product equivalent)
Year-end inventory
Organizational Requirements:
Maintain strict adherence to the Beth Israel Lahey Health Confidentiality policy.
Incorporate Beth Israel Lahey Health Standards of Behavior and Guiding Principles into daily activities.
Comply with all Beth Israe Lahey Health Policies.
Comply with behavioral expectations of the department and Beth Israe Lahey Health.
Maintain courteous and effective interactions with colleagues and patients.
Demonstrate an understanding of the job description, performance expectations, and competency assessment.
Demonstrate a commitment toward meeting and exceeding the needs of our customers and consistently adheres to Customer Service standards.
Participate in departmental and/or interdepartmental quality improvement activities.
Participate in and successfully completes Mandatory Education.
Perform all other duties as needed or directed to meet the needs of the department.
Minimum Qualifications:
Education: Bachelor’s Degree or equivalent education and experience
Licensure, Certification & Registration: None
Experience: Ten years experience with materials management information systems Workday Preferred. Direct Healthcare inventory control/ Purchasing experience. Must be able to act independently, take a proactive approach to problem solving and issue resolution and work well with all levels of the organization.
Skills, Knowledge & Abilities: Supervisory/management skills for managing resources at diverse levels across functional areas (project specific). Ability to manage and balance conflicting priorities. Demonstrated negotiation skills with internal resources, external vendors and executive levels.
As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more (https://www.bilh.org/newsroom/bilh-to-require-covid-19-influenza-vaccines-for-all-clinicians-staff-by-oct-31) about this requirement.
More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.
Equal Opportunity Employer/Veterans/Disabled