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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12518344 Illinois 4-H Events & Communications Coordinator

University of Illinois Extension, State 4-H Office

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Be a part of our story. Through learning partnerships that extend knowledge and change lives, University of Illinois Extension provides educational programs aimed at making life better, healthier, safer, and more profitable for individuals and their communities. Illinois Extension has operated continuously for more than 100 years connecting the citizens of Illinois to their land-grant university by providing educational programming around the state. University of Illinois Extension is based in the College of ACES and works with all colleges and units of the University of Illinois at Urbana-Champaign.

Job Summary

Plays a crucial role in the Illinois 4-H program by coordinating and managing a variety of events and conferences that enhance the educational experiences and outreach initiatives of the organization. This position requires strong organizational skills, the ability to build relationships with diverse stakeholders, and a commitment to fostering a positive environment for youth development. While this position primarily serves University of Illinois Extension, State 4-H Office, this position is one of several Event Coordinator and/or event(s) planning, managing, coordinating, and organizing related positions for Illinois Extension. As such, this position will also be responsive to other duties that may be assigned from time to time, and which fall outside of specific 4-H-related services, to meet the broader University of Illinois Extension mission, goals, and objectives. Further, when University of Illinois Extension administration is located in the Doris Kelley Christopher Illinois Extension Center, duties of this position may be reassigned as needed to meet the needs of central Illinois Extension.

Duties & Responsibilities

Event Identification and Coordination

• Identify and assess conferences and events essential for the effective programming of the Illinois 4-H curriculum.
• Collaborate with the State 4-H Program staff to coordinate logistics and ensure alignment with programming goals.

Budget Management and Contract Negotiation

• Develop and manage event budgets, ensuring all activities are conducted within financial constraints.
• Build event budgets in collaboration with State 4-H program staff and administration team.
• Negotiate contracts with vendors, venues, and suppliers to secure favorable terms and pricing.

Logistical Coordination

• Lead the logistical planning of statewide events and conferences to carry out the goals and vision of the Illinois 4-H program.
• Oversee all logistical aspects of events, including registration processes, housing arrangements, meal planning, and transportation.
• Liaise with University staff, volunteers, and external vendors to ensure seamless execution of all event details.

Promotion and Audience Engagement

• Design and implement marketing strategies to promote events and attract participants, including the creation of promotional materials.
• Identify target audiences and engage with interested groups to build attendance and participation.

Committee Participation and Collaboration

• Collaborate and connect with university staff, volunteers, v ndors, and partners to effectively carry out registration, housing, meals, and other logistical operations as needed.
• Collaborate with the Illinois 4-H youth leadership and ambassador teams to enhance programming efforts and participant engagement.

Promotion and Outreach

• Promote events and oversee registration sites to ensure clear communication with participants and their families.
• Partner with Illinois 4-H program staff to plan, write, and produce promotion materials for stakeholders, including newsletter shorts, event materials, and summaries.

Compliance & Risk Management

Develop and implement risk management plans for events to ensure participant safety and compliance with university policies.

Maintain required records and documentation related to events and risk management.

Collect information on the racial, ethnic, gender, and age composition of event attendees to ensure services are provided equitably.

Evidence of compliance with ADA standards, including documentation that verifies accessibility in physical facilities for individuals with disabilities at events and conferences.

Documentation of efforts to engage underrepresented o