Job Information
Harvard University University Sponsored Training Operations Manager in Cambridge, Massachusetts
65947BRAuto req ID:65947BRJob Code:H2058M HR L&D Mgt IV Department Office Location:USA - MA - Cambridge Business Title:University Sponsored Training Operations ManagerSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :058Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Additional Qualifications and Skills:
Advanced knowledge of sponsored research regulations; and relevant technical and software skills, including but not limited to the Microsoft Suite (including Word, Excel, PowerPoint, Visio, etc.).
Strong verbal and written communication skills and experience; and project management and organizational skills.
Ability to work on multiple projects and meet tight deadlines in a fast paced, high-energy environment, to work independently, and to pivot and re-prioritize work.
Mac and PC literacy.
Should have a proven ability to relate to individuals at all levels with poise and diplomacy, triage and set priorities, and display discretion when working with sensitive information.
Experience with website content management platforms, AI- powered assistants, and training software, including CampusPress, Amazon Q, ChatGPT, CoPilot, Articulate products, and Canva
Additional Information:
Please provide a cover letter with your application.
Please note:
Harvard University requires pre-employment reference and background screening.
We are unable to provide work authorization and/or visa sponsorship.
This position has a 90-day orientation and review period.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Accessibility:
Harvard University IT plays an important role in supporting Harvard's commitment by seeking to create, procure and deploy technologies that are accessible to all, including and especially those who live with disability. Harvard welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please contact our University Disability Resources Department
Department:Office for Sponsored ProgramsPre-Employment Screening:Education, IdentityJob Function:Human Resources School/Unit:Financial Administration EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Basic Qualifications:
Bachelor’s degree or equivalent work experience required
Minimum of 7 years’ relevant work experience
Supervisory experience
Working Conditions:
- Work is performed in an office setting
Position Description:Financial Administration (FAD) is dedicated to advancing Harvard University’s teaching and research mission by stewarding its resources; providing support, guidance, and consultation; ensuring compliance with University and federal guidelines; mitigating risk; pursuing operational excellence; and promoting the financial health of the University.
The Office for Sponsored Programs (OSP) is a department within Harvard University’s Financial Administration that is focused on providing high-quality administrative and financial assistance to faculty and other University affiliates performing sponsored research. OSP works with researchers across Harvard to help obtain and negotiate awards from sponsoring agencies, assist with grant proposal preparation, ensure compliance with federal regulations and University policies, provide financial support including financial reporting and billing and collection services, and promote knowledge of sponsored research administration throughout the University research community.
Harvard University encompasses thirteen separate schools, including Harvard College, Harvard Medical School, Harvard T.H. Chan School of Public Health, various research institutes, and other graduate schools. Its researchers are supported by $1 billion in sponsored funding per year to conduct cutting-edge exploration in medicine, energy and climate studies, the social sciences, and a vast array of other areas. OSP works to support and promote the vision of this dynamic and growing research community by assisting researchers, sponsors, and staff in matters of stewardship, compliance, and training.
Reporting to the Associate Director, Training and Compliance, the University Sponsored Training Officer supports the following activities in the Office for Sponsored Programs:
Facilitate in the creation, revision, design, and execution of the strategic direction for the overall University training portfolio.
Communicates with participants regarding course requirements and reviews feedback and special requests.
Supervise the approach of learning and business needs analysis.
Ensure content and curriculum align with university needs and are compliant with University Policy and regulations.
Works with Subject Matter Experts to develop training content.
Manage the quality review of training content.
Assist with reviewing and incorporating feedback into training content.
Implement project plans for the OSP training team based on direction from community and university leadership.
Advise on the development of curriculum roadmaps.
Develop;
plan for evaluating course efficacy.
and manage business processes for OSP Training Team, and deliver train-the-trainer programs.
Analyze and present results of surveys used to measure program efficacy, reputation, and demographics, to provide information that will guide and influence future training and updates to current training.
Keep current on trends in training software, digital accessibility requirements and instructional design best practices.
Represent the OSP Training team on University and/or external committees.
Chair training committees as needed.
Facilitate training and program sessions.
Supervision responsibilities for one full-time employee.
Oversee the hiring process and performance of direct reports.
Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Remote LinkedIn Recruiter Tag (for internal use only):#LI-BT1Work Format Details:FAD actively supports hybrid work where business needs allow. This position has been designated as a primarily remote position (1 day on site per quarter). While this position is primarily remote, travel to campus may be necessary based on business needs and the nature of work. Examples include bi-annual or quarterly Town Halls, critical business meetings or other work events. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About Us:
More about FAD:
Within and across the University, we aim to be exemplary colleagues, trusted partners, valued advisors, and agents of positive change.
Within our own community, we aspire to:
Engage with respect, honesty, and integrity
Cultivate equity, diversity, inclusion, and belonging
Welcome innovation, collaboration, and flexibility
Enjoy our work, grow professionally, and aim for the extraordinary
Learn more about Financial Administration (harvard.edu) and our eight reporting units. (https://finance.harvard.edu/)