Job Information
Massachusetts Institute of Technology Administrative Assistant II, Repair and Maintenance in Cambridge, Massachusetts
Administrative Assistant II, Repair and Maintenance
Job Number: 24201
Functional Area: Office Support
Department: Dof Repair & Maintenance
School Area: Department of Facilities
Employment Type: Full-Time
Employment Category: Non-Exempt
Visa Sponsorship Available: No
Schedule: M-F, 6:30 A.M. - 3:00 P.M.
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Job Description
ADMINISTRATIVE ASSISTANT II, Facilities-Repair and Maintenance (R&M), to provide administrative support and coordination for the R&M area. Will perform a variety of administrative duties--under the direction of the assistant manager of R&M--for an assigned team and work collaboratively with peers to provide cross-functional support to other teams. The primary responsibilities will include maintaining equipment, regulatory, and lock out tag out (LOTO) records; reviewing and following up on work orders; producing reports and charts; reviewing available inventory for scheduled jobs; processing purchase order requisitions, requests for payment, and reimbursements; coordinating shutdown requests/notifications and communicating with the MIT community; responding to inquiries; composing, updating, and editing correspondence; designing presentations; assisting with new employee on-boarding; coordinating appointments, meetings, and trainings; attending meetings and recording, interpreting, drafting, and distributing minutes; and performing other duties as assigned.
Job Requirements
REQUIRED: high school diploma or its equivalent; at least three years of administrative, office, or related experience; an understanding of own role/work and ability to represent and recognize the needs of the unit and how those needs impact other areas at MIT; ability to work with interruptions and on more than one project at a time; excellent interpersonal and communication skills; attention to detail, thoroughness, and accuracy; self-motivation; ability to work both independently and in a team-oriented environment; and advanced-level computer software skills and ability to easily negotiates internet and perform searches. PREFERRED: associate’s degree and familiarity with SAP. Job #24201-57/3/24