Think Beyond The Label Jobs

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2218950

Status: Exempt / SALARY Reports to: MSHS Director Medical, Dental, Vision, 401K, Vacation, Paid Holidays

Essential Duties and Responsibilities (This is not an exhaustive list of all duties/responsibilities. Other duties may be assigned)

• Coordinate calendar, schedule appointments and travel arrangements to support the Migrant Seasonal Head Start (MSHS) Director and organizational projects and/or objectives.
• Maintain calendar of due dates for reports, performance evaluations, meetings and/or appointments for the Director
• Review materials for the Directors signature
• Review materials for the President of the Policy Council
• Coordinate distribution of vital information to appropriate administrative staff, program directors and Policy Council
• Conserve Directors time by reading, arranging, researching, and routing mail correspondence.
• Ensure efficient processing of callbacks by arranging calls and providing back up materials to the Director.
• Maintain professional and technical knowledge by attending educational workshops, reviewing professional applications, and establishing professional network.
• Responsible for confidential, time sensitive material and maintaining administrative files.
• Represent the Director by attending meetings or speaking on behalf of the Director in his/her absence.
• Prepare travel arrangements for MSHS Director and Assistant Directors
• May enter purchase orders, invoices, create check requests and travel per diems.
• Assist Administrative Assistant in the purchase and procurement of supplies and services Prepare reports to Policy Council, attend Council meetings, and take and prepare minutes.
• Oversee Policy Council processes and planning i.e., meeting locations, schedule travel arrangements, trainings, and communication.
• Relieve Director of administrative details; update and chase delegated tasks to ensure progress to deadlines Greet and screen internal and external visitors to control interruptions.
• Check deadlines on incoming requests and put preliminary work in play.
• Reply on own initiative or through Director dictation or notes.
• Executive Assistant is responsible for covering the front desk in the absence of support staff.
• Maintain and adhere to a strict code of confidentiality.
• Perform all work duties and activities in accordance with CC Idaho policies, procedures, and safety practices.

Qualifications

Required

• High School Diploma or GED
• Ability to read, speak, and write in both English/Spanish in a business setting.
• Minimum three years of related experience in an executive office environment
• Current driver\'s license and proof of auto insurance
• Must pass a background check.
• Excellent grammar skills, planning and organizational skills.
• Strong writing capabilities for letters, reports, and minutes
• Exemplary customer service skills must be detail oriented and handle multiple complex tasks.
• Microsoft Office, Presentation, Time Management Skills
• Accurately type 40wpm.

Preferred

• Associate degree in business or related field

Required Physical Demands

• Is frequently required to stand, walk; climb or balance, sit, stoop, kneel, crouch, or crawl; reach with hands and arms.
• Must be able to lift and/or move up to 25 pounds.