Job Information
Help at Home Accounts Payable Specialist in Brooklyn, New York
Help at Home is the nation’s leading provider of high-quality care and support solutions. Our goal is to enable the highest level of personal independence and meaningful lives for our clients. Help at Home is committed to delivering a gold standard in care through our attentive and well-trained staff who support making it possible to keep people comfortably and safely within their homes and communities.
Job Summary:
The Accounts Payable Analyst will be responsible for performing accounting and clerical functions related to the processing of accounts payable transactions. This includes executing and / or reviewing the processing and coding of invoices and payments and of expense accounts. This position works in support of the Accounting function by helping to ensure timely month-end close, accurate financial reporting, and adherence to internal controls. The A/P Analyst may, at times, also process cash disbursements and interact with internal expense requesters or external vendors to resolve information gaps. This position reports to the Accounts Payable Manager. This is a Hybrid position located in Brooklyn, NY Corporate office.
As a key member of the team:
You are flexible and can embrace change
You value progress over perfection
You care about your work, the team you’re on, and the people we are helping
You make it a priority to get to know the people around you – build relationships with your colleagues and business partners
You say what needs to be said, while considering how it’ll affect culture and output
Hold others to a high standard
Essential Duties/Responsibilities:
Perform as a contributor in the Company’s accounts payable group, focused on executing an accurate, timely, predictable and well-controlled process
Enter, upload, post and / or code invoices into the Coupa accounts payable and procurement system
Research and resolve invoice discrepancies with internal or external contacts as necessary
Ensure all requests for payment include required approvals and support
Prepare and perform payments runs as requested
Work independently to the extent possible and critically think through potentially complex or judgmental matters and understand the outputs of your work
Demonstrate consistent learning and retention of key processes, expectations and governing guidelines including internal policies and applicable external rules and regulations
Support inquiries from the Company’s Financial Planning & Analysis group, the Accounting group and theCompany’s independent auditors, as necessary
Proactively communicate risks, opportunities, challenges and regular updates on progress to accounts payable group leadership
Leverage experience with best practices to raise the effectiveness and efficiency of the overall accounts payable function
Perform other related duties as assigned
Required Skills and Abilities:
Demonstrated ability to solve problems and think through issues analytically
Excellent verbal and written communication skills; ability to work with internal and external stakeholders of the accounts payable department with a customer service mindset
Excellent organizational skills and attention to detail, with the ability to prioritize and execute on multiple tasks concurrently
Strong team player who collaborates well with others
Adapts well to change; Help at Home is rapidly growing, and this role is critical to the Company’s future success, but responsibilities may evolve over time
Education and Experience:
Associate degree in Business or Accounting is preferred
Up 2-3 years of experience with accounts payable or general business office functions required
Proficient with Microsoft Excel; knowledge of Coupa a significant plus