Think Beyond The Label Jobs

NY HELP Yes

Agency SUNY Brockport

Title Administrative Assistant 1-Department of Computing Sciences NY HELPS

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 11

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $46306 to $46306 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Monroe

Street Address 350 New Campus Drive

City Brockport

State NY

Zip Code 14420

Minimum Qualifications NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.In lieu of two years of experience, certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology, may be substituted.COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS):Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for a 70.1 transfer) or be reachable for appointment on the current NYS Civil Service eligible list for Administrative Assistant Trainee 1, Full Time - Brockport location.ORTransfer eligible candidates who have completed one year of service in title are eligible to transfer into the Administrative Assistant Traineeship, up to a two salary grade jump, at the first level, second level OR full title, dependent on what coursework they have completed - (Non-Keyboarding titles will be required to take a typing test.)Email Kallee Quill in the Office of Human Resources at kequill@brockport.edu with any questions regarding the Traineeship.

Duties Description Management of all secretarial and clerical activities of the departments; assist the Chairs in the day-to-day functioning of the Departments; organize and maintain files, assist in record keeping, property and key control, access the College online resources such as Banner and Brightspace, gather necessary information to assist the Chairs in class scheduling and budget management.Office management: Manages office flow for chairperson and faculty. Replies to inquiries about programs and procedures from students and others. Processes mail and deliveries, answers department phones, updates directories and classroom schedules, maintains copiers/printers, and assists students with printing issues in the computer lab.Purchasing: Prepare purchase requests for faculty and staff in the department. Purchase storeroom supplies, equipment, and furniture. Proactively work to understand NYS contracted vendors and work with vendors to obtain proper quotes. Reconcile purchasing transactions in the SUNY Business Intelligence System each month.Forms and typing: Sends correspondence to students and department members as appropriate. Types forms for faculty and staff appointments, keys, and signs. Processes and keeps records on travel, types Travel Vouchers and processes them for reimbursement. Takes minutes at faculty meetings. Assists faculty with various forms such as travel reimbursement, FSA expenses, etc.Filing: Collects and files syllabi, textbook orders, personnel files, etc. Maintains and updates spreadsheets for purchases, FSA paperwork, and purchase requisitions.Student employment: Facilitates and manages hiring, payroll, and schedules of lab assistants and Work-Study students. Approves their timesheets, and monitors payroll amounts to track the remaining allocation. Also tracks utilization of tutors to support continued funding, and includes this data in ABET reporting.Assists with ongoing assessment documentation for ABET re-accreditation.Event support: Reserves spaces, orders food, assists with publicity, and handles attendance and registration as needed.

Additional Comments Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website by June 27, 2024.https://careers.pageuppeople.com/788/cw/en-us/job/496995/administrative-assistant-1-department-of-computing-sciences-ny-helps

Some positions may require additional credentials or a background check to verify your identity.

Name Kallee Quill

Telephone 15853955938

Fax

Email Address kequill@brockport.edu

Address

Street 350 New Campus Drive

City Brockport

State NY

Zip Code 14420

Notes on Applying Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website by June 27, 2024.https://careers.pageuppeople.com/788/cw/en-us/job/496995/administrative-assistant-1-department-of-computing-sciences-ny-helps