Job Information
Binghamton University Accounts Payable and Travel Manager in Binghamton, New York
Location: Binghamton, NY Category: Professional Posted On: Wed May 29 2024 Job Description:
Budget Title: Senior Staff Assistant (SL-3)
Salary: $75,000 - $80,000
The Accounts Payable & Travel Manager is a full-time professional position reporting directly to the Director of Procurement.
The duties of the position include but are not limited to:
Direct oversight of all Accounts Payable & Travel Functions
Full understanding and knowledge of NYS rules and regulations in regards to accounts payable and travel
Distribute work accordingly for proper payment turnaround time
Travel & NET card administrator
Main point of contact on all items related to accounts payable & travel
Daily error cleanup from prior day activity
Point person and liaison to SUNY System on system errors
Reconcile monthly travel and NET card statements
Distribute statements to users
Audit transactions to ensure NYS rules are followed
Providing analysis of spending trends across departments
Provide assistance to Purchasing Department
Assist as needed for vendor input
Quarterly cleanup of open encumbrances
Assist in year-end closeout
Understand front end purchasing rules in regards to NYS purchasing hierarchy as it relates to commodities and services
Conduct all training sessions and coordinate communications to campus for Accounts Payable & Travel
Develop training presentations for campus use
Work with departments on NYS rules and regulations related to Accounts Payable & Travel
Send updates/reminders to: Listserv, BUBS Portal, Dateline
PhD Fee Scholarship
Validate student registration and student aid data
Consolidate data into running semi-weekly file with history
Assist Business Affairs staff with ad-hoc requests
Run payment reports, travel reports as needed
Benchmarking with other University Centers and provide feedback
Oversee FOIL requests
Manage and oversight of audit requests
Records retention
Job Requirements:
Visa sponsorship is not available for this position
Associates' degree
Minimum of 5 years' experience working with NYS systems, SUNY FMS, Business Intelligence and SFS
Minimum of 10 years' supervisory experience in a fast-paced working environment
Demonstrated experience in NYS travel and personal reimbursement policy and procedures
Demonstrated technical aptitude, analytical skills, and attention to detail
Excellence in time management and ability to meet deadlines
Demonstrated ability to coordinate competing priorities in a demanding environment
Excellent professional written and oral communication skills
Ability to relay complex financial/technical advice to audiences (large and small) of varying expertise
Ability to decipher ambiguous requests and deliver a creative, well-thought-out solution
Problem solving, self-motivated learner motivated to join a hard-working team
Expert-level MS Excel skills
Additional Information:
Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.
Binghamton University is a tobacco-free campus.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov
Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/
Cover letters may be addressed "To the Search Committee."
Postings active on the website, accept applications until closure.
For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html
Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.
As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here (https://www.binghamton.edu/diversity-equity-inclusion/policies-and-procedures/title-ix-.html) .
Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact: Ada Robinson-Perez, ADA Coordinator email: arobins@binghamton.edu or 607-777-3660.