Think Beyond The Label Jobs

Seeking a part-time (4 days a week) or full-time organized, detailed oriented, pragmatic, and collaborative administrative assistant to join the administrative team based in our Newaygo, Manistee, Mecosta, or Wexford County Office.

Under general supervision and working independently, performs a variety of confidential, executive and administrative functions to support the Health Officer, Deputy Health Officer, Board of Health (BOH) and Division Directors, providing administrative and secretarial assistance. Responsible for preparing for BOH meetings, communicating with BOH members, and maintaining Board records. Provides administrative and secretarial support to the administrative team including special projects, scheduling, agency correspondence, and records control. Performs duties of a sensitive, complex and confidential nature requiring good judgment, advanced critical thinking skills and ability to work independently. This position also functions as part of the Freedom of Information Act (FOIA) Coordinator/team.

1. Provides administrative support to the Board of Health (BOH) to include: a) assembling, distributing and posting meeting materials adhering to Open Meetings Act requirements; b) attending BOH meetings and responsible for taking and/or transcribing meeting minutes per governmental/industry standards; c) completing correspondence and communications as directed; d) maintaining official BOH records and tracking board actions.
2. Performs a variety of secretarial tasks for the Health Officer, Deputy Health Officer and Medical Director including: taking and/or transcribing meeting minutes; preparing and/or editing correspondence, reports, documents, etc; maintaining Department files;  scheduling appointments, meetings and other events as appropriate
3. Functions as part of the FOIA Coordination team, providing support to agency "non-environmental health division" FOIA requests and responses; supporting agency tracking record; responsible for meeting all legal requirements.
4. Responsible for completion of significant administrative projects including administrative policy management, form creation/updating, and support efforts to meet and maintain Accreditation status through MDHHS and the Public Health Accreditation Board.
5. Supports Division Directors with special projects as appropriate; assists in various special programs as assigned, attends meetings, preparing related correspondence, maintaining records, and serving as liaison for specific programs as appropriate.