Job Information
Pennsylvania State University Part-Time Administrative Assistant-Beaver County in Beaver, Pennsylvania
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants (https://hr.psu.edu/current-employee/flexible-work-arrangements/out-of-state-notice?utm_source=workday&utm_medium=req&utm_campaign=Oct23&utm_id=out-of-state) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
Penn State Extension in Beaver County is seeking to hire a part-time administrative assistant. This position reports to the area business operations manager and works closely to support extension educators and staff, other administrative assistants, and the area client relationship manager to help ensure the smooth and efficient daily operation of the office.
Specific responsibilities can include:
Providing excellent customer support to walk-in, phone, and email customers
Providing general clerical support by developing program flyers, brochures, press releases, copying/printing program materials, and preparing participant packets
Acting as the events registration manager to assist event leaders with event registrant status updates and any forms needed for events
Working closely with the extension financial admin assistant regarding the process for handling all incoming funds
Assisting with the local office’s social media communications
Maintaining the conference room calendar and facilitating its use by external entities during normal business hours
Acting as liaison between the office and the landlord to report any facility maintenance needs
Maintaining soil test kits and water test kits inventories for the local office
Processing incoming and outgoing mail and package shipments as needed
Performing other tasks as needed in coordination with the business operations manager
The Administrative Assistant must:
Maintain a professional appearance, represent Penn State and the Penn State Extension Office in a professional manner, and exercise sound professional judgment in carrying out duties under the direction of the business operations manager.
Possess excellent customer service, communication, organizational, and interpersonal skills, and be attentive to detail while handling multiple tasks and deadlines
Exercise discretion when handling sensitive and/or confidential information
Work as an integral part of the overall Extension team and follow procedures as determined by Penn State Extension and Penn State
Be able to work independently to multi-task and prioritize the workload in a fast-paced, ever-changing environment while at the same time being willing to reach out for clarification or assistance when needed
Possess excellent grammar and proofreading skills and proficiency using Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint) and be willing and able to learn other software, including the Salesforce customer management platform and Adobe Acrobat.
Preference will be given to candidates with 2+ years of related experience and a high school diploma, or an equivalent combination of education and experience.
The position is based at Penn State Extension’s Beaver County office, 1000 Third Street, Beaver PA 15009.
This is a part-time position working 24 hours per week Tuesday through Thursday. Some rare evening or weekend work to support Extension that is coordinated with and approved by the business operations manager may require a flexible workday schedule. This part-time position is not eligible for PTO or tuition discount benefits.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
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Beaver, PA