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OTS STATEWIDE OPERATIONS ASSOCIATE (1-4) (Accounts Payable)

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OTS STATEWIDE OPERATIONS ASSOCIATE (1-4) (Accounts Payable)

Salary

Depends on Qualifications

Location

Baton Rouge, LA

Job Type

Classified

Job Number

OTS 061724C ERG

Department

Division of Administration-Office of Technology Services

Opening Date

06/17/2024

Closing Date

6/27/2024 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

The Division of Administration/Office of Technology Services has a vacancy. This position is located in the Operations Section. Req. 195928

This vacancy will be filled by new hire or by promotion of a current permanent status classified employee.

Louisiana is a "State as a Model Employer" for People with Disabilities.

This vacancy participates in a career progression group and may be filled from this recruitment as a OTS Statewide Operations Associate 1 (TS-308), OTS Statewide Operations Associate 2 (TS-309), OTS Statewide Operations Associate 3 (TS-310) or OTS Statewide Operations Associate 4 (TS-311) depending on the level of experience of the selected applicant. The maximum salary for the OTS Statewide Operations Associate 4 is $ 84,136 . Please refer to the "Job Specifications" tab located at the top of the LA Careers "Current Job Opportunities" page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. A criminal history check may be conducted on employees changing positions including promotions, demotions, details, reassignments and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-verify system.

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.

Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application or faxed to (225) 219-1041. The selected candidate will be required to submit original documentation upon hire.

For further information about this posting, please contact:

Erica R. Gay

HR Specialist

Division of Administration/Office of Human Resources

email: Erica.Gay@la.gov

Minimum Qualifications

MINIMUM QUALIFICATIONS:

A baccalaureate degree.

SUBSTITUTIONS:

1. An associate's degree in information technology or accounting will substitute for the baccalaureate degree.

2. Two years of experience or training in information technology will substitute for the baccalaureate degree.

Candidates without a baccalaureate degree may combine experience or training in information technology and college credit to substitute for the required baccalaureate degree as follows:

30 to 59 semester hours credit will substitute for six months of experience or training in information technology towards the baccalaureate degree.

60 to 89 semester hours credit will substitute for one year of experience or training in information technology towards the baccalaureate degree.

90 or more semester hours credit will substitute for one year and six months of experience or training in information technology towards the baccalaureate degree.

A maximum of 90 semester hours may be combined with experience or training in information technology to substitute for the baccalaureate degree.

3. Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.

Candidates without a baccalaureate degree may combine work experience in any field and college credit to substitute for the baccalaureate degree as follows:

30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.

60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.

90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.

120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.

A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.

NOTE:

A certification in an approved area may be substituted for the education and/or experience requirements at the time of hire or promotion, provided the appointment is made from a Certificate of Eligibles.

NOTE:

Any college hours or degree must be from an accredited college or university.

Job Concepts

FUNCTION OF WORK:

To assist in supporting statewide information technology operations functions.

LEVEL OF WORK:

Entry.

SUPERVISION RECEIVED:

Direct from a higher-level OTS Statewide professional with assigned supervisory responsibilities. Other reporting relationships may be approved by SCS.

SUPERVISION EXERCISED:

None.

LOCATION OF WORK:

Division of Administration, Office of Technology Services

JOB DISTINCTIONS:

Differs from IT Statewide jobs by the presence of assisting in OTS operations support functions such as the billing, contracting, and procurement of technical information technology hardware, software, technical services, and other related technologies.

Differs from OTS Statewide Operations Associate 2 by the absence of independence in performing basic tasks in support of an assigned statewide information technology operations function.

Examples of Work

The Office of Technology Services aims to be a responsible partner in delivering innovative, effective, and reliable solutions that support and enhance the IT functions within Executive Branch Departments. The Office of Technology Services will work to increase the return on the State's investment in technology by promoting smart decision-making, solving problems intelligently, increasing the rate of project success, and fostering a skilled and professional staff.

The incumbent in this position is responsible for performing advanced Information Technology (IT) technical functions in the areas of IT planning, contract management, payment analysis, budget analysis, cost allocation, revenue analysis, and supply chain work. The functions include auditing of vendor billings and obtaining approvals, according to the Louisiana State Laws, Rules and Regulations and Guidelines for state agencies. This position requires knowledge of the existing OTS IT operating environment. The person in this position performs high level diverse duties and works independently with broad direction from the Division of Administration (DOA) and Office of Technology Services (OTS). The person in this position advises and provides consulting to various OTS management levels and other agency personnel, as necessary, in the following Information Technology areas: as a technical resource, quality assurance, planning, billing processes and procurement of IT needs. The person in this position works closely with the IT Director relative to budget, purchasing, and contracts for the fulfillment of IT needs and requirements.

65%Responsible for reviewing, analyzing, reconciling complex billing information to the actual purchase order information prior to invoices being submitted to DOA/OFSS for processing of payment. Audit and confirm that the information on the billing lines are accurate with the line items as stated on the purchase order along with the accurate cost allocation codes. Verify complex vendor billings for IT hardware or software components to ensure products received are as described in the purchase order and/or contract agreement. Review and monitor the available balances on purchase order encumbrance. Review vendor payment data in LaGov prior to making payments to ensure billing is not a duplicate billing and ensure billings are for the correct billing period and are within the terms of the billing periods as specified in the agreement. Upload and park billing in LaGov-ECC system. Process the complex goods receipt for the billings with intangible items in LaGov-ECC. For all tangible items, verify that the good receipt has been completed prior to the billing being submitted for processing to DOA/OFSS. Upload all billings on transmittal form. Submit billings to OFSS daily for them to process the payment in SRM. Lead and assist lower level team members with skills to improve on use working in LaGov, efficient process improvements and receiving skills as it relates to the all functions on the invoicing team.

15%Communicate with internal staff, state agencies and vendors regarding complex matters related to billings and purchase orders. Provide vendors with billing payment information and/or discussion related to resolving complex billing issues. Maintains current knowledge of Louisiana Procurement Laws, Rules and Regulations, IT Procurement Guidelines, as well as DOA procurement policies. Works with DOA/OFSS accountants and OTS vendors to reconcile billing discrepancies.

10%Generate, manipulate and maintaining complex reports detailing fiscal year expenditures, including forecasting for current and future fiscal year(s). Gather and organizes IT billing data from various resources. Manage monthly, quarterly, semiannual billings to ensure they are all paid timely. Verifies budget transactions, current balances and allocation of budgeted funds as it relates to technology billings. Prepares detailed reports for State CIO and Deputy CIO with information on IT spending, budget funding, contracts, hardware maintenance, software maintenance, and services throughout the fiscal year. Complies productivity reporting. Recommends corrective actions and modifications to business operational methods.

5%Conducts a regular review of all existing hardware and software contracts, agreements, and licenses to ensure that expiring ones are identified well in advance of termination. Provides quality assurance by ensuring there are no interruptions in services due to delays nonpayment. Ensure the Encumbrance and payment of contract are accurate. Verifies the contract has met the standard performance as required, prior to payment approval. Monitors the expiration of all contracts; verifies dates, unusual costs, payment or accuracy. Continually reviews and analyzes current procedures and processes in order to recommend updates to policies and procedures to maintain best-practice operations.

5%Other duties as needed and/or directed by the State CIO or his designee.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

  01

  Do you have experience with IT procurement? If so, describe your experience.

  02

  What level of experience you have with ERP-eProcurement(SRM)? If so describe your level of experience.

  03

  Do you have any experience with ERP-Core Component (ECC)? If so, describe your level of experience.

  Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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