Job Information
Louisiana Department of State Civil Service Administrative Coordinator 2 (WAE) in Baton Rouge, Louisiana
Administrative Coordinator 2 (WAE)
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Administrative Coordinator 2 (WAE)
Salary
$2,085.00 - $3,572.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
DENR-2025-OC-207311-FRD
Department
DENR-Office of Conservation
Division
Environmental
Opening Date
03/21/2025
Closing Date
4/4/2025 11:59 PM Central
Description
Benefits
Questions
Supplemental Information
- This is a part-time position limited to a maximum of 1245 hours in a 12 month period. *
Office of Conservation – Environmental Division
The Environmental Division is responsible for implementing the ground water management program, the water well programs for driller licensing, well registration and enforcement (construction and plugging standards), and the exploration and production waste (E & P waste) program for off-site (commercial) management of E & P waste. The division also manages all settlement and court related activity for litigation pertaining to site evaluation or remediation, and serves as technical support to other divisions for matters involving ground water impact resulting from E & P waste sources.
Location and Position Information:
This Administrative Coordinator 2 position is located in the Environmental Division within the Office of the Conservation in Baton Rouge, LA. This position provides support to the Groundwater Resources Program in administrative tasks, such as, data entry, scanning and digitalization of water well records.
Duties and responsibilities include, but are not limited to the following:
Scanning of water well registration filed and other associated paper documents.
Data entry of water well registration information into the SONRIS system.
Tracking and reporting of various data entries.
Assisting Ground Water Staff with the proctoring of licensing exams and advisory meetings.
Additional responsibilities assigned by Supervisor.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPENTENCIES:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
Using Data: The ability to use relevant and valid data to inform a recommendation for action.
Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.
PREFERRED QUALIFICATIONS:
Computer Literacy: The ability to quickly and efficiently navigate a computer and the software associated. Including but not limited to Printer/Scanner combos, Microsoft Excel, Word, Teams, Outlook, and Adobe. Previous knowledge of large-scale scanning software and equipment preferred.
Technical Adaptation: Ability to learn new technology quickly and troubleshoot as issues arise.
This vacancy is being announced as a part-time classified WAE and is open to all qualified applicants.
NOTE: This part-time position is not eligible for benefits or paid holidays, and has a limit to the number of hours worked (maximum of 1245 hours) in a 12 month period, beginning with the first day of employment. The hours belong to the employee and any available hours follow the employee.
APPLICATION PROCESS:
No Civil Service test score is required in order to be considered for this vacancy.
If using college experience to qualify, a copy of your college transcript MUST be submitted by the closing date of this announcement. This may be done by way of an attachment to your online application and/or by fax/mail.Applicants possessing an international degree must submit an equivalency evaluation statement with their application. This may be done by way of an attachment to your online application.
Transcripts can either be mailed or faxed to the Louisiana Department of State Civil Service. Fax: 225-219-1041. Mailing Address: Department of State Civil Service, P.O. Box 94111, Capitol Station, Baton Rouge, LA 70804-9111.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application.Applications may be rejected if incomplete.
For further information about this vacancy contact:
Human Resources
Department of Natural Resources
PO Box 94396
Baton Rouge, LA 70804-9396
Email: DNR-Recruiting@la.gov
The Department of Energy and Natural Resources is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resources Guide at http://www.laworks.net/Downloads/LRS/EmploymentResourceGuide_2018.pdf.
The Department of Natural Resources is a participant in the E-Verify system for identification and employment eligibility purposes.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
One year of experience or training in clerical work.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.
Job Concepts
Function of Work:
To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Employees follow detailed procedural guidelines in completing well-defined duties.
Level of Work:
Experienced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
None.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.
Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.
Examples of Work
NOTE: Positions allocated at this level tend to focus on several examples of work as listed below:
Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.
Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images.
Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
Receives, stores, and distributes supplies; maintains inventory of such.
Collects and prepares for processing time and attendance sheets for department or office.
Maintains department's records system, including filing and retrieving documents, researching files, etc.
Serves as clerical assistant to a manager, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.
Serves as receptionist for the assigned work unit.
May deliver and pick-up various materials.
Performs related duties as assigned.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave– Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
* Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
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Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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