Job Information
Arnot Health Facilities Manager- IDMH in Bath, New York
Job Description
MAIN FUNCTION: Responsible for giving direction, motivation, and guidance to the Facility Engineering and Environmental Service employees to accomplish established standards to meet and exceed facility satisfaction. Maintain positive relations with all Departments within the facility.
REPORTS TO: Facility client and ABM Healthcare Support Services Regional Director of Operations.
REPORTING RELATIONSHIPS:
Collaborate with Facilities Management personnel and other departments to inform them of necessary steps to complete capital and operational projects.
Serve as consultant to facility for the EOC.
Report any violation of OSHA regulations to Facility Administrator.
Notify Department heads of any problems or delays in projects.
Report defective materials, faulty operation of equipment, and unusual matters to various committees or other appropriate personnel.
Report data collected for the monthly or quarterly Joint Review Committee (JRC) to the client.
DUTIES AND RESPONSIBILITIES:
Leadership
Responsible for consistently making sound decisions for the Facility Engineering and Environmental Services departments.
Develops all subordinate personnel to their fullest potential.
Plan methods and programs before implementation.
Delegate proper responsibilities to accomplish desired results
Initiate new ideas to expand the department/corporation.
Establish and maintain procedures to insure acceptable standards of quality.
Recruit and select personnel to accomplish standards of quality.
Communications:
Develop positive working relationships with subordinates, peers and supervisors.
Establish good public relation skills in administering contract services with clients.
Possess good written and oral skills
Meet regularly with Facility Administration to report on program progress.
Actively participate in all Facility Committees.
Operations:
Produce desired results in a timely manner and within budgeted guidelines.
Complete recommended amounts of Quality Control inspections to insure an efficient operation.
Provide all necessary reports, payroll records, training records, Quality Control reports and all other departmental documentation to Administration and home office on a timely basis.
Review all operation rosters to insure efficient coverage.
Be aware of safety procedures, union contracts, or employee personnel manuals and meet all established agency requirements.
Coordinate necessary sub-contract services.
Provide constant follow-up to ensure proper preventative maintenance action.
Review status of all work orders and adjust priorities if needed. Keep originators appraised to status of requests.
Thoroughly understand facility and ABM Services requirements and objectives relative to managing facility, campus, renovation, equipment P.M. and other salient responsibilities.
Organize the Plant Operations/Maintenance Department to meet facility and ABM Services requirements and objectives. Assist in organizing and overseeing Environmental Services Department as necessary.
Update and/or develop policies and procedures to comply with the requirements and objectives.
Conduct orientation and training meetings to assure staff understanding, compliance, and competence.
Monthly or more frequent staff meetings are required.Update and/or develop new schedules, work order assignments, and monitoring systems as needed to assure the facility and ABM Services requirements are consistently met with evidence of same.
Develop close working relationships and communications with administration, department heads and managers. Emphasis should be on work order schedules and completion communications along with renovation/construction activities, including planning, securing bids, awarding contracts, and renovation oversight. Plans and specifications shall be developed and approved in writing by administration and department heads before the bidding process commences.
Update and maintain a list of dependable contractors and suppliers to assure timely emergency response turn-around and cost effective renovation, repair, and maintenance performance.
Provide renovation, construction and contractor oversight with firm check-in requirements and on-site worker rules before work commences on the premises, as well as advance communications with involved department. Disruption and dust control minimization is crucial.
Ensure compliance with the requirements of the regulatory and accreditation agencies.
Act as liaison with licensing authorities, health department and fire marshals, etc. as necessary to prepare for and successfully pass inspections and meet codes.
Establish and maintain data and files that are helpful relative to:
a. Construction and renovation history and costs
b) Expenditure and usage history for budgeting
c) Equipment operating and repair manuals
d) Equipment warranty records
e) Equipment age and useful life data for the first five year replacement plan
f) M. requirements for all equipment under Plant/Maintenance jurisdiction at facility
g) Aged work order inventory and follow-up
- Establish PM requirements for all applicable house-wide equipment and conduct inspections and audits to assure equipment is maintained properly and in a timely manner to accomplish long useful lives and a safe, comfortable, and attractive environment.
Conduct concurrent oversight to assure customer comfort and safety is addressed and met.
Monitor staff performance via computer productivity reports and personal observations with timely conclusions and follow-up.
Update and mark up a master set of architectural drawings to identify key turn-on and shut-off valves, panels, etc. applicable to electrical, gas, plumbing, etc. lines.
Set up monitoring systems to operate within the budget limits on a concurrent basis.
Participate on the hospital Safety Committee.
Must maintain a snow emergency policy.
Responsible for making sure all monthly reports are sent in to corporate headquarters in a timely manner. 28. Perform other duties as assigned.
Responsible for environmental services.
Professionalism:
Maintain high standards of business perception and a willingness to adjust to new ideas.
Maintain a professional appearance and display the proper corporate attitude.
Meet regularly, both formally and informally, with all department heads and key facility people.
Other:
Has working knowledge of Corporate Compliance regulations and promptly reports any potential Corporate Compliance violations to the Corporate Compliance Officer.
Is familiar with and demonstrates Continuous Quality Improvement principles and participates in the process as appropriate, focusing on meeting the customer service needs of the internal and external customer.
Must possess the highest ethical standards with respect to discretion and regard for confidential information.
Is responsible for attending all annual mandatory educational programs as required by position.
In order to provide the highest quality care to our patients and residents, individuals may be required to work hours beyond those normally scheduled. Work schedules may be subject to change based on the needs of the department.
It is understood that this job description lists typical duties for the classification and is not to be considered inclusive of all duties which may be assigned.
EDUCATION/TRAINING:
High School Diploma or equivalent. B.S. Degree in Mechanical, Electrical or Facilities Engineering or equivalent experience preferred.
EXPERIENCE:
Three to five years of experience managing a facility healthcare/Facilities Management required.
PHYSICAL/MENTAL DEMANDS:
Work may be heavy or require physical effort. May be required to lift or carry up to 50 pounds. Frequent or prolonged standing or walking required with stooping, reaching, bending, kneeling, and crouching. Requires processing extensive paperwork and computer technical skills
EXPOSURE CATEGORY:
Category II. Tasks that involve no exposure to blood, body fluids or tissues. But employment may require performing unplanned Category I tasks.
Requirements