Think Beyond The Label Jobs

Executive Assistant - Austin, Texas

The Office of the Governor is looking for an Executive Assistant (Executive Assistant I) to work in the Texas Workforce Investment Council.

Who We Are

The Office of the Governor works to build a healthier, safer, freer, and more prosperous future for all Texans. We are located primarily within the Texas State Capitol Complex in Austin.

What You'll Earn

The salary is $4,583.34 - $5,000.00 a month ($55,000.08 - $60,000.00 a year). Benefits include medical insurance, sick leave, and vacation leave. Also, State of Texas employees are eligible for a defined retirement plan. Learn more: https://www.ers.texas.gov/Active-Employees/Health-Benefits

What You'll Do

This is a job that performs complex (journey-level) professional assistance and administrative support for the Executive Director and/or lead staff of the Texas Workforce Investment Council. Work involves coordinating high-level administrative operations for the Council and acts as the office manager.

• Serves as the Travel Liaison for the Council. Coordinates travel and reimbursement for Council staff and Governor-appointed members.
• Serves as the Purchase Coordinator for the Council. Prepares and coordinates all purchase requests and requisitions; serves as the Council's liaison to the Texas Workforce Commission (Councils fiscal agent) and vendors for all purchasing functions.
• Maintains the Councils administrative databases, to include the Contact database, Correspondence database, and Work Catalog.
• Prepares and edits complex correspondence, memos, charts, presentations, and spreadsheets - to include the annual preparation of the work plan kickoff and the Council's agency data requests.
• Provides input into developing and revising administrative policies, procedures, and resources; provides guidance and interpretation on policies and procedures.
• Receives visitors, answers and screens phone calls, takes messages, and sets-up conference calls.
• Assists in planning or preparing reports, correspondence, studies, forms, manuals, and publications.
• Supports timeline and logistics for quarterly Council and biannual subcommittee meetings, as well as other meetings as required by the Executive Director.
• Prepares notices or agendas for meetings and hearings; serves as the Councils primary liaison to the Secretary of States Texas Register for compliance with the Open Meetings Act.
• Coordinates calendars, meetings, and conferences; develops itineraries and presentation/ handout materials for the Executive Director and/or lead staff.
• Serves as the Records Management Coordinator for the Council. Maintains the divisions records management and ARCHIE functions.
• May communicate objectives, tasks, and decisions to staff on behalf of the Executive Director.
• May assist with coordination and preparation of administrative assignments, programs, and other administrative matters under the guidance or supervision of assigned lead staff.

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``` - May assist the Executive Director with general human resource management actions and budget preparation.

How You'll Qualify

One (1) year of experience in an administrative program area or administration management. Note: Experience and education may be substituted for one another on a year-for-year basis.

You're a Great Fit with

Graduation from an accredited four-year college or university with a degree.

Other Things to Know and When You Should Apply

It's a great job for a professional with experience in administrative management. Apply now by submitting a state of Texas application. Applications are reviewed daily. Telework opportunities are available upon request. Reliable internet is required. Alternate work schedules and telework may be discussed with the hiring manager during the interview process.

Veterans

Veterans, Reservists, or members of the Guard can compare this position to Military Occupations (MOS) at the Texas State Auditor's Office.