Think Beyond The Label Jobs

This position performs administrative office support-related work for department staff, the general public, and one or more projects and specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.Essential Duties:Responsibilities for an Administrative Assistant II and III include:Composes and prepares correspondence and applicable recurring or special one-time reports and confidential and sensitive communications.Coordinates, organizes, and composes meeting agendas.Answers the telephone, evaluates requests, answers questions, routes messages, and serves as receptionist or front desk assistant.Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as needed.Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.Receives new, retires old and records transferred equipment; witnesses and documents the disposal of retired equipment; ships obsolete equipment to a central storage area.Receives, sorts, opens, evaluates content, and distributes mail.Reviews, prepares and negotiates applicable program purchases for services, office materials, supplies, tools and equipment and monitors contracts.Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.Processes receipts and invoices for payment.Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district.Coordinates travel services to include making travel arrangements, securing transportation and lodging services, and submitting reimbursement on the traveler's behalf.Performs other job responsibilities as assigned. This position requires driving a TxDOT vehicle. Additional Responsibilities for an Administrative Assistant III include:Coordinates with other state agencies, private entities, and within the Department to meet program guidelines and deadlines.Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.Uses database, spreadsheet or graphics software applications to prepare complex statistical reports and presentations and verifies for accuracy and completeness.