Job Information
The University of Texas at Arlington Administrative Assistant I in Arlington, Texas
Administrative Assistant I
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Please see Special Instructions for more details.
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Posting Details
Position Information
Posting Number S06058P
Position Title Administrative Assistant I
Department Business
Location Arlington
Job Family Administrative Support
Position Status Full-time
Work Hours Standard
Work Schedule
Monday – Friday; 8:00am – 5:00pm
Open to External and Internal
Salary Salary is commensurate based on qualifications and relevant experience up to $40,000.
Duration Funding expected to continue
Pay Basis Monthly
Benefits Eligible Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
Job Summary
The Administrative Assistant I provides varied administrative support, including procurement, travel, personnel, and financial services for the Dean’s office and Support Units. Requires a broad understanding of organizational operations and procedures. May handle confidential and sensitive material.
Essential Duties and Responsibilities
Arrange travel, including travel authorizations, reservations, expense reimbursements, process mileage reimbursements and non-travel expense reimbursements, for staff and study abroad trips.
Assist with room reservations and parking requests for the Dean’s office.
Assist with event to include purchasing items, greeting, setting up, cleaning up, etc.
Greet visitors and direct to the right person or department; maintain the reception area; answer, screen, and forward incoming phone calls.
Coordinate all activities of the Beta Gamma Sigma Honors Society (BGS), such as induction ceremonies. Including but not limited to:
Travel, room and catering, selection of eligible candidates, sending invitations, ordering supplies, etc.
Process all necessary paperwork for scholarships, and complete annual Acceptance Survey for BGS.
Keep office and break room equipment working and order necessary office/break room supplies. Work with coffee vendor Dean’s office coffee supplies.
Work with student organization groups (SGO) on room access and Dean’s office assistance on SGO issues.
Act as TCP Timekeeper for Dean’s staff.
Use of procard for purchases and reconcile monthly statement.
Prepares deposits and takes to Bursar’s Office for processing.
Submits scholarship disbursement requests.
Other duties as assigned.
Minimum Qualifications
High school diploma or equivalent.
Two (2) years of experience providing secretarial or administrative support or equivalent work experience.
Preferred Qualifications
Bachelor’s degree in communication, general studies, or business.
Experience with departmental budgets.
Experience processing basic financial transactions.
Experience with PeopleSoft and working in a Higher Education environment
Knowledge, Skills and Abilities
Use of personal computer and proficient in the use of software packages, including but not limited to Microsoft Office.
Knowledge of mail merge and proficient in Excel is essential.
Ability to prioritize.
Keen attention to detail.
Excellent communication and interpersonal skills.
Ability to learn and adapt to new systems.
Other Requirements
Working Conditions
Special Conditions for Eligibility
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
University Information
The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu .
Posting Detail Information
Number of Vacancies 1
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted 3
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk (*).
*What is the highest level of education attained?
GED
High School Diploma
Associate's Degree
Bachelor's Degree
Master's Degree
PhD or equivalent
*How many years of experience do you have in an administrative, secretarial or clerical role?
None/less than 2 years
3 to 4 years
5 to 6 years
7 years or more
*How many years of budgeting and finance experience do you have?
2-3 years
4-5 years
6 or more years
None
*How many years of experience do you have in PeopleSoft?
None/less than 1 year
1 to 2 years
3 to 4 years
5 years or more
Documents Needed To Apply
Required Documents
Resume or CV
Cover/Interest Letter
Optional Documents