Job Information
Minnesota State Senior Administrative Coordinator - Office & Administrative Specialist Senior in Alexandria, Minnesota
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
Working Title:
Senior Administrative Coordinator - Office & Administrative Specialist Senior
Institution:
Alexandria Technical and Community College
Classification Title:
Office & Admin Specialist Sr
Bargaining Unit / Union:
206: AFSCME - Clerical and Office
City:
Alexandria
FLSA:
Non Job Exempt
Full Time / Part Time:
Full time
Employment Condition:
Classified - Unlimited
Salary Range:
$21.90 - $31.21
Job Description
The Senior Administrative Coordinator provides high-level administrative leadership and operational support to Customized Training Representatives and the Associate Vice President of Workforce Development ensuring seamless functioning of business operations across the EDGE Center of Innovation. This role serves as a central point of coordination for complex administrative processes, including managing invoicing workflows, processing billing documentation, and drafting routine contracts and agreements, and providing technological leadership related to Workday, ISRS, RST, Sales Force, and related systems. The Senior Administrative Coordinator oversees financial administrative functions, maintains accurate records of contractual obligations, and ensures timely processing of financial transactions. This position proactively identifies opportunities for process improvement, implements administrative best practices, and serves as a key resource for both leadership and staff to enhance organizational effectiveness and efficiency.
Salary Range
$21.90 to $29.65 per hour
Minimum Qualifications
Word Processing: Skill in word processing sufficient to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free from spelling errors. Ability to use word processing and other software applications to prepare reports, create documents such as invoices, financial statements, letters, etc.
Customer Service Skills: Skill in customer service sufficient to perform the duties with politeness, respect, and interest in positive problem solving; Provide prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence; Interpret and explain program information to customers, clients, and coworkers, such as policy, procedures, eligibility requirements, application details, and payment methods.
Accounting: Skill in accounting sufficient to reconcile differences between invoices, receipts and purchase orders, and assess needs based upon data and events affecting the account.
Database, Documents, and Records Management: Knowledge of standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify, and protect files. Skill in database management sufficient to set up and run basic queries, review, and analyze data, and identify problem areas in areas which may include data, formulas, or security. An ability to create, file, retrieve, and destroy electronic records according to retention schedules.
Spreadsheets: Skill in using advanced spreadsheets features, such as formula creation, to manipulate and sort data, and an ability to teach others how to create and use spreadsheets effectively.
Preferred Qualifications
Experience: Five years of verifiable experience of intermediate level administrative support; an AAS degree in a business-related field can substitute for six month’s experience, a Bachelor’s Degree in a business-related field can substitute for one year of experience; and a Master’s Degree in a business-related field can substitute for 18 months of experience.
Specialized Software: Skill in using specialized software such as: ISRS Interface and Web views, rSchoolToday, EMS Scheduling (Desktop and Webview), Windows, Adobe Acrobat, and the Microsoft Office Suite, Workday, Outlook, and Salesforce and the ability to learn new software systems.
Confidentiality: Knowledge of the Family Education and Privacy Act (FERPA). Skill to consistently work with data that is confidential and personal in nature and the ability to guide and educate others about data privacy standards.
Organization: Organization and planning skills in order to identify priorities and meet timelines with limited supervision.
Other Requirements
None
Work Shift (Hours / Days of work)
7:00 a.m. to 4:30 p.m., Monday through Friday
Telework (Yes/No)
No
About
Alexandria Technical & Community College (ATCC) provides quality hands-on and liberal arts education to more than 4,200 students each year, and has been ranked Minnesota’s #1 Community College since 2020 (Wallethub, Niche, and UniversityHQ). ATCC offers more than 50 programs and transfer pathways in fields like business, design, education, human services, health, manufacturing, police training, and transportation. Most programs can be completed in two years or less, with some offerings as short as one semester. With a graduation rate more than double the national average and a 99% job placement rate, ATCC maintains a longstanding reputation as an academic institution of excellence.
The campus is located in the heart of lake country: Alexandria, Minnesota. The population is just over 14,000 within city limits, but Alexandria is a true destination, drawing residents from neighboring rural communities plus a tourism boom in warmer months. Alexandria is home to a thriving downtown district, excellent walking and biking trails, plenty of arts, museums, parks, wineries, breweries, and even a whiskey distillery. Paired with diverse year-round outdoor activities and more lakes than you can count, Alexandria is a small town that feels big.
Alexandria College is a member of the Minnesota State system of colleges and universities. Minnesota State is the fourth largest state higher education system in the United States with 26 colleges, 7 universities, and 54 campuses.
Benefits Information:
At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.
Desired Start Date:
04-30-2025
Position End Date:
Open Date:
03-27-2025
Close Date:
04-05-2025
Posting Contact Name:
Renae Rae Kasper
Posting Contact Email:
qu6758zi@minnstate.edu