Think Beyond The Label Jobs

NY HELP Yes

Agency Criminal Justice Services, Division of

Title Administrative Assistant 1/Trainee

Occupational Category Other Professional Careers

Salary Grade 11

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $39215 to $56743 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 80 South Swan Street

Alfred E. Smith Building

City Albany

State NY

Zip Code 12210

Minimum Qualifications NON-COMPETITIVE MINIMUM QUALIFICATIONS:Administrative Assistant Trainee 1, NS (Equated to SG-8):Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. Advanced placement to the trainee 2 or journey level may be possible depending on education and experience and subject to agency approval.NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.At a future date (within one year of permanent appointment), itis expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.COMPETITIVE MINIMUM QUALIFICATIONS:Administrative Assistant Trainee 1, NS (Equated to SG-8): One year of permanent-competitive or 55B/C service in a title SG-6 or higher and otherwise eligible for transfer. *Administrative Assistant Trainee 2 (NS, Equated to SG-10): One year of permanent-competitive or 55B/C service in a title SG-8 or higher and otherwise eligible for transfer. *Administrative Assistant 1, SG-11: One year of permanent-competitive or 55B/C service in a title SG-9 or higher and otherwise eligible for transfer. *NOTE: Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas, through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, SG-11. Completion of coursework is not required for appointment to the Trainee 1 level. * A list of titles eligible for 70.1 transfer may be found here https://www.cs.ny.gov/businesssuite/title-transfer-matrix.cfmProvisional/Non-Competitive Promotion: One year of permanent-competitive or 55B/C service in an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Only the titles listed are qualifying. Qualifying titles are listed at: https://www.cs.ny.gov/examannouncements/announcements/38701titles.cfm Provisional candidates must take the examination for Administrative Assistant Trainee 1 when it is next offered, and must be reachable on the resulting eligible list to maintain employment.A permanent appointment pursuant to Section 52.7 of Civil Service Law may be possible if there are three or fewer current DCJS employees meeting the above provisional promotional qualifications that are interested in this position.The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.

Duties Description This position exists within the Administrative Services Unit of OPS and provides administrative support for the Law Enforcement Agency Accreditation Program. The incumbent will perform duties including but not limited to:• Reviews and enters accreditation and mandatory certification records into various database systems• Assists in scheduling and facilitating program related events and council meetings• Creates program certificates via word processing programs• Provides phone coverage and answers technical questions related to the accreditation program• Handles incoming correspondence for the unit and determines appropriate action• Prepares program letters and reports for review and dissemination• Assists in drafting program policies and procedures, filing, and tracking systems• Gathers, maintains, and produces statistical information related to work productivity using standard data entry protocols and systems• Prepares and maintains files for all training conducted by the unit• Assists in the preparation of monthly and/or annual reports• Responds verbally and via e-mail to inquiries from customers related to work assignments

Additional Comments Candidates from diverse backgrounds are encouraged to apply. DCJS is an equal opportunity employer and is committed to workplace diversity, equity, and inclusion.REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Diversity, Equity and Inclusion Unit at DEI@dcjs.ny.gov or (518) 485-1704.

Some positions may require additional credentials or a background check to verify your identity.

Name Dan Fitzgerald

Telephone 518-485-7740

Fax 518-457-4000

Email Address DCJSJobs@dcjs.ny.gov

Address

Street 80 South Swan Street

Alfred E. Smith Building

City Albany

State NY

Zip Code 12210

Notes on Applying Please send a cover letter and resume to the email address above. Please reference posting # 160555 on your cover letter. DCJS was named to the Times Union’s list of 2017 through 2024 Top Workplaces as voted on by our employees.