Job Information
JLL Senior Property Associate in Seattle, Washington
About JLL - We're JLL-a leading professional services and investment management firm specializing in real estate. We shape the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have operations in over 80 countries and a global workforce of over 92,000 individuals. We believe a diverse and inclusive culture is one where everyone succeeds. That's why we're committed to creating an environment where we all feel welcomed, valued and empowered to achieve our full potential. Confidence can sometimes hold us back from applying for a job. But we'll let you in on a secret: there's no such thing as a "perfect" candidate. JLL is a place where everyone can grow no matter how they identify or what background they bring with them. If you're a leader of any level or experience and this job description resonates with you, let's talk. We are currently seeking a Senior Property Associate to join our office property management team. Our team's priorities are: Providing an experiential approach which guides a differentiated property management experience, resulting in better care and better business Support the exponential growth of our business by providing people integration and synergy Develop our people for bigger and better roles Supporting ambitions beyond the workplace Applying new technology and data to drive change What this job involves Supporting your team to deliver best in class service As a Senior Property Associate at JLL, you will apply your commercial property management admin experience to support our office property management team by interacting with tenants, assisting with budgets and financial reports, reconciling A/R accounts and coding invoices, tracking certificates of insurance, along with the primary responsibilities outlined below. This is great opportunity to advance your career in commercial property management if you have a positive attitude, are proactive and can think ahead to anticipate the administrative needs of the team. Primary Responsibilities: Participate in processing of A/P (accounts payable), reviewing and coding invoices for payment. Invoice research and providing backup to vendors and finance team. Participate in A/R (accounts receivable); preparing and distributing rent statements, sending collection notices when appropriate, and preparing manual billing adjustments as needed. Create and manage purchase orders Track administrative spend to not exceed budget and look for cost reduction opportunities. Coordinate document management related to lease execution, distribution, and filing. Track notification requirements as specified in leases to ensure that deadlines are not missed, and notifications are appropriately distributed. Provide Class-A service to tenants, team members, vendors, and client. When applicable, assist in preparing estimates and obtaining approval from tenants prior to initiating work. Follow-up with tenants to ensure work orders are completed to their satisfaction. Assist with billing as needed. General office organization. Sort, organize and distribute incoming mail. Prepare and send outgoing mail and packages. Prepare and distribute general correspondence and memos. Organize, compile and prepare reports for distribution. Create and/or maintain physical and virtual filing systems in an accurate and organized manner. Maintain and update employee, client, and customer contact databases. Coordinate conference room reservations. Organize department lunches, meetings, events and business travel. Receive building access requests and coordinate access for visitors and vendors. Ensure that tenant and contractor c